Events Experience Coordinator

SODEXO SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading events management company in Singapore is seeking an Events Coordinator who will be responsible for planning, executing, and coordinating company events. The ideal candidate should have a diploma in Events Coordination and a proven background in event management. Responsibilities include managing logistics, producing event proposals, and ensuring client satisfaction throughout the event process. Strong skills in negotiation, budgets, and Microsoft Office are essential for success in this role.

Qualifications

• Minimum a Diploma in Events Coordination or equivalent.
• Proven background in events or a related discipline.
• Working knowledge of statutory requirements.
• Computer literate in Microsoft Office and Access.
• Excellent time management and teamwork skills.
• Commitment to continuous improvement and best practice.
• Excellent grooming and personal hygiene standards.
• Self-motivated and lateral thinking.
• Languages: English fluent; bilingual will be advantageous.

Responsibilities

• Plan, coordinate and execute company events.
• Produce detailed proposals for events, including timelines and budgets.
• Manage suppliers and logistics for events.
• Provide on-site support for events.
• Monitor event activities for client satisfaction.
• Expand and improve events scope for clients.
• Work with finance on quotations and invoices.
• Ensure timely closure of work orders.
• Manning Reception and provide customer experience.
• Provide administrative support during manpower shortages.

Skills

Negotiation

Budgets

Microsoft Office

Customer Experience

Housekeeping

Interpersonal Skills

Project Planning

Event Management

Event Planning

Attention to Detail

Time Management

Administrative Support

Customer Satisfaction

Teamwork Skills

Catering

Education

Diploma in Events Coordination or equivalent

Tools

Microsoft Office

Access

Job description

Responsibilities

• Planning, coordination and executing company events.
• Produce detailed proposals for events (timelines, venues, suppliers, legal obligations, staffing and budgets).
• Manage and coordinate suppliers and all event logistics (for example, venue, catering, housekeeping, etc.).
• Oversee project timelines.
• Provide on‑site support for events (pre‑event set up and post‑event tear down).
• Monitor event activities to ensure the client and event attendees are satisfied.
• Expand and improve events scope and offerings to clients.
• Work with Finance lead on requesting quotations and invoices from vendors.
• Maintain and check accuracy on completed paperwork submitted by vendors.
• Close daily work orders for both events and meetings.
• Consolidate all events for daily operations briefing and weekly reporting.
• Communicate event/service requests to the Command Centre; coordinate with client and housekeeping or handyman to close requests.
• Ensure work orders issued are closed on time with customer satisfaction.
• Manning of Reception (Front of House team) – provide customer experience, support issuance of employee card access and queries; requires seamless teamwork.
• Provide administrative and site facilities support when shortage of manpower in the department.
• Perform any ad‑hoc duties assigned based on site requirements.

Qualifications

• Minimum a Diploma in Events Coordination or equivalent.
• Proven background in events or a related discipline.
• Working knowledge of statutory requirements.
• Computer literate in Microsoft Office and Access.
• Excellent time management and teamwork skills.
• Commitment to continuous improvement and best practice.
• Excellent grooming and personal hygiene standards.
• Self‑motivated and lateral thinking.
• Languages: English fluent; bilingual will be advantageous.

Key Skills

• Negotiation
• Budgets
• Microsoft Office
• Customer Experience
• Housekeeping
• Interpersonal Skills
• Project Planning
• Event Management
• Event Planning
• Attention to Detail
• Time Management
• Administrative Support
• Customer Satisfaction
• Teamwork Skills
• Catering