Events Executive

TECHX VENTURES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading event management firm in Singapore is seeking an experienced Event Executive to support the planning and execution of international events. The role involves managing logistics, coordinating with exhibitors and contractors, and ensuring successful event operations. Ideal candidates will have 2–3 years of experience in event management, strong organisational skills, and the ability to work under tight deadlines. This position offers a chance to make a significant impact in a fast-paced environment.

Qualifications

• 2–3 years of experience in international events planning and management.
• Ability to multitask and manage time to meet deadlines.
• Strong problem-solving skills during event lifecycle.

Responsibilities

• Creating detailed event plans, including timelines, budgets, and logistics.
• Managing event budgets and ensuring expenses stay within allocated limits.
• Coordinating with the contracted event management services company.

Skills

Organisational skills

Interpersonal skills

Problem-solving skills

Tools

Microsoft Office

Event coordination tools

Job description

Event Executive

Role Overview

We are seeking a proactive and detail‑oriented Event Executive to support the planning, coordination, and execution of international events with a strong exhibition‑based component. This role is responsible for assisting in end‑to‑end event operations, liaising with exhibitors and contractors, managing logistics, and ensuring all event activities are delivered smoothly, safely, and within budget. The ideal candidate is highly organised, resourceful, and able to thrive in a fast‑paced environment while working closely with internal teams, external vendors, and event stakeholders.

JobResponsibilities

• Creating detailed event plans, including timelines, budgets, and logistics.
• Managing event budgets and ensuring expenses stay within allocated limits.
• Preparing materials and arranging meetings for updates to the organising committee and senior management.
• Assisting in content curation and vetting of exhibits information submissions.
• Coordinating and liaising with the contracted event management services company to oversee event conceptualisation, setup, execution (including troubleshooting issues), and tear‑down.
• Managing event logistics, such as transportation, catering, and other operational requirements.
• Ensuring event compliance with applicable safety regulations and policies.
• Consulting with exhibitors to understand their needs and expectations.
• Managing and coordinating with contractor(s) (e.g., event management services company and their subcontractors, if any) for all event needs, including collation, relay, and exchange of information between stakeholders.
• Providing regular updates and communication to exhibitors, and addressing concerns.
• Analyzing event success and gathering feedback to identify areas for improvement.
• Preparing post‑event reports and evaluations.

JobRequirements

• 2–3 years of experience in international events planning and management with a strong exhibition‑based component.
• Candidates are requested to share their portfolio of events they have worked on, and a detailed description of their role/capacity of involvement in each event.
• Strong organisational skills with ability to multitask and manage time to meet deadlines.
• Effective and resourceful team player with strong interpersonal and communication skills.
• Strong problem‑solving skills to identify and resolve issues during event lifecycle.

KeyCompetencies

• Strong organisational and multitasking abilities to manage multiple event workstreams and tight deadlines.
• Excellent attention to detail with the ability to handle logistics, documentation, and exhibitor information.
• Strong communication and stakeholder management skills when working with exhibitors, contractors, vendors, and internal teams.
• Effective problem‑solving skills with the ability to troubleshoot issues quickly during event planning and on‑site execution.
• Ability to work efficiently under time‑sensitive conditions, especially during event setup and peak operational periods.
• Proficiency in Microsoft Office, event coordination tools, and basic administrative or project‑management platforms.
• Strong teamwork and interpersonal skills, with the ability to collaborate with diverse partners across international events.
• Adaptability and resilience in fast‑paced environments with changing operational requirements.