Event Project Coordinator

Tlk Trade Fairs & Events Pte. Ltd.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An event management company in Singapore is seeking an Event Project Coordinator. This role involves planning and coordinating events, client communication, and project operations. Applicants should possess a diploma, strong organizational skills, and basic knowledge of Canva and Google Workspace. The team values clear communication and responsibility. Benefits include commission for successful projects and off-in-lieu during peak periods. Join a collaborative team dedicated to creating memorable events.

Benefits

Commission for successful new customer projects

Off-in-lieu / OT during peak periods

3-month probation with potential shortening for strong performers

Qualifications

• Diploma in any field is required.
• Good communication and interpersonal skills are essential.
• Applicant must be organized and manage multiple tasks effectively.
• Basic Canva skills, plus familiarity with WhatsApp and Google Workspace are necessary.
• Individual should be comfortable with outdoor work when required.

Responsibilities

• Assist in planning and coordinating event and festive lighting projects.
• Respond to client enquiries and follow up on discussions.
• Coordinate with vendors and contractors for event setups.
• Maintain project schedules and documents.
• Develop new business opportunities through lead generation.

Skills

Good communication and interpersonal skills

Organised and able to manage multiple tasks

Basic Canva skills

Comfortable with WhatsApp and Google Workspace

Comfortable with outdoor work

Education

Diploma in any field

Job description

TLK Events – Events & Festive Lighting Operations

Working Hours: 10am–7pm (Mon–Fri), 5.5 days
Location: 6 Defu South St 1
Start Date: Immediate preferred

About TLK Events

TLK Events manages pasar malam operations, food fairs, festive lighting installations, and general event logistics across Singapore. We are a small and collaborative team that values responsibility, teamwork, and clear communication.

Role Overview

As an Event Project Coordinator, you will assist in planning and coordinating event and festive lighting projects from start to finish. The role includes client communication, project operations, basic admin work, and on-site supervision when required.

You will also support the company’s growth by reaching out to potential clients and handling leads. This is part of the job, but the outreach is moderate and team-guided, not a high-pressure sales environment.

Key Responsibilities

Client Servicing & Coordination

• Respond to client enquiries and follow up on ongoing discussions

• Prepare quotations, proposals, and simple Canva layouts

• Attend client meetings (initially with guidance, later independently)

• Provide photo/video updates during project progress

Project & Operations Support

• Attend site visits for measurements, planning, and supervision

• Coordinate with vendors and contractors

• Oversee event setups and festive lighting installations

• Support activities during key installation days

• Handle project-related communication in a timely manner

• Assist with vendor sourcing when needed

General Admin

• Maintain project schedules, documents, and invoices

• Follow up on outstanding payments when required

• Support general team operations

Lead Generation & Outreach

• Work with provided leads and incoming enquiries

• Identify potential clients via social media, networks, or industry contacts

• Reach out to new prospects

• Support the team in developing new business opportunities

• Commission provided for successful new customer projects

Working Conditions & Expectations

• Leave during peak festive periods may require advance planning

• Some extended hours during major installation days (off-in-lieu / OT provided)

• Typically 2–3 site visits per week

• Travel islandwide for meetings and site visits (not daily)

• Mix of office-based tasks and outdoor site work

Requirements

• Diploma in any field

• Good communication and interpersonal skills

• Organised and able to manage multiple tasks

• Basic Canva; comfortable with WhatsApp and Google Workspace

• Comfortable with outdoor work when required

• Own transport is an advantage

Benefits

• Commission for successful new customer projects

• Off-in-lieu / OT during peak periods

• 3-month probation (may be shortened for strong performers)