Event Manager

BCD Meetings & Events Asia Pacific Pte. Ltd.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading events management company in Singapore is seeking an experienced Events Manager. The role requires strong organizational and negotiation skills to manage multiple events while ensuring client satisfaction. Candidates should have a minimum of five years of relevant experience and a degree in Event Management. This position offers a competitive salary and a supportive culture focused on career growth.

Benefits

Competitive salary and benefits package

Career growth opportunities

Qualifications

• Minimum of 5 years' experience in planning meetings and events.
• Proficiency in word processing and database management.
• Strong communication skills both verbally and in writing.

Responsibilities

• Responsible for the development, planning, and execution of events.
• Manage relationships with key stakeholders and vendors.
• Negotiate contracts for venues and services.

Skills

Event Management

Vendor Management

Negotiation

Customer Service

Organizational Skills

Education

Diploma or Degree in Event Management

Tools

Microsoft Office

Database Management

Job description

A culture of purpose: Where will your BCD M&E career take you?

As perfectionists, artists, strategic thinkers and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table. Are you interested in adding to both our mission and our energy?

Events Manager

Singapore

The Events Manager is responsible for the development, planning and overall operational and execution of meetings, conferences, incentive travel programs and/or special events. The Events Manager works on a variety of projects simultaneously and serves as the day-to-day planning contact for each respective department. The Events Manager is responsible for the day to day internal contact and project planning functions, as well as overseeing such elements as website development, attendee management, budget management and final program billing. The Events Manager is also responsible for the account management requirements, serving as the key operations and account point of contact for the success metrics, account retention, and management of the assigned global client accounts.

Your responsibilities

• Overall responsible and accountable for relationship and meeting expectations with key stakeholders and product delivery (operations)
• Provide tactical operational input that supports team development, retention and growth
• Ability to work effectively and efficiently with internal key support teams, local leaders and external client teams in order to effectively accomplish goals and initiatives that benefit the client and BCD
• Establish and maintain relationships within BCD stakeholders (owned, partners and affiliates) to achieve results for client
• Owner of overall service delivery strategy
• Participate and support program owner on policy implementation and communication to the stakeholders, including budgets, SLAs, etc., as applicable
• Work with customers/clients to develop, coordinate and implement their meetings and events.
• Develop and conduct site inspections as required and follow up with site inspection notes, revised estimated budget, program itinerary and program timeline.
• Utilize and leverage on preferred hotel agreements when negotiating hotel contracts. Recommend and utilize approved Destination Management Companies (DMC).
• Conduct internal pre-program briefings and post-program debriefings, including briefing and debriefings.
• Manage day-to-day internal program budgets, present to Manager and Event owner for review and approval prior to sending to client.
• Work to increase program profitability over original priced program received at pre-sale turnover.
• Facilitate the creative direction and fulfillment of program related participant and host communications materials, including, but not limited to save the dates, registration announcements, room gifts, pre-trip and onsite materials, including program signage and participant name badges.
• Facilitate and oversee program data management process, data integrity and reporting. Ensure data reconciliation is complete and accurate.
• Source destination, air, hotel and venue options that meet the goals and objectives of the departments.
• Track and manage air, hotel and vendor attrition, cancellation, and deposit schedules.
• Negotiate hotel, air and venue contracts; Track and report hotel room nights and spend.
• Negotiate and purchase ground transportation, entertainment, and décor elements via preferred Destination Management Companies and/or direct vendors.
• Prepare program related Payment Request Forms for suppliers and Invoice Request Forms for invoicing.
• Reconcile all final billing on-site prior to final billing being sent to Finance and ensure final billing timeline is met
• Ensure the timely payment of all supplier/vendor bills and oversee the invoice payment of deposits to ensure payments are received on time.
• Ensure on-going survey evaluations are conducted, analyze data, and implement continuous improvement processes.
• Assumes and performs other duties and responsibilities not specifically outlined herein, as requested.

We’re looking for you if your profile matches the following:

• Diploma or Degree in Event Management or equivalent
• Minimum of 5 years’ experience in planning meetings, incentives, conventions, conferences and/or special events
• Minimum of 5 years’ experience managing outside vendors, sourcing and negotiating contract services
• CMP, PMP accreditation will be a plus
• Proficiency in word processing and Microsoft Office applications
• Proficiency in database management
• Strong time management and organizational skills to manage multiple projects
• Excellent customer service skills and attention to detail
• Ability to communicate effectively both verbally and in writing
• Ability to work well under pressure and adapt to ever-changing scenarios
• Capability of problem solving – Anticipating, initiating and resolving issues

What we offer you

• A culture of purpose where we are invested in your happiness and career growth
• Competitive salary and benefits package

Get to know us

BCD Meetings & Events are experts at creating experiences that connect organizations with the people that matter most. With 2,000 passionate people servicing clients in 60+ countries around the world, we offer services across event design, brand experience, meetings management, production and content, venue search and sports travel and hospitality. For more information, visit www.bcdme.com. BCD Meetings & Events is a division of BCD Travel Group.

This position is not open to third-party recruiting agencies.