Event Executive - Operations

THE EXECUTIVE CENTRE SGP PTE. LIMITED; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

A leading flexible workspace provider in Singapore is seeking an enthusiastic Event Executive - Operations. The role involves creating personalized guest experiences, coordinating with teams to exceed client expectations, and managing event logistics. Ideal candidates should have at least 3 years in hospitality, be detail-oriented, possess strong communication skills, and be flexible to work weekends or holidays. This opportunity offers a chance to grow within the vibrant events industry.

Qualifications

• At least 3 years of experience in hospitality or guest-service-driven industries.
• Good command of written and spoken English.
• Knowledge of food and beverage service.

Responsibilities

• Collaborate with the Business Development / Meetings & Events Team for smooth event execution.
• Support daily event operations and ensure exceptional service.
• Conduct daily checks of meeting & event spaces for cleanliness and organization.

Skills

Customer service orientation

Strong organizational skills

Problem-solving

Excellent communication skills

Attention to detail

Flexibility

Teamwork

Education

Diploma in Hospitality / Event Management or related discipline

Job description

The Executive Centre (TEC) opened the doors to the first Executive Centre in 1994 and today boasts over 240+ centres in 37 cities and 15 markets.

The Executive Centre caters to ambitious professionals and industry leaders looking for more than just an office space - they are looking for a place for their organisation to thrive. TEC has cultivated an environment designed for success with a global network spanning Greater China, Southeast Asia, North Asia, India, Sri Lanka, the Middle East, and Australia, with sights to go further and grow faster. Each Executive Centre offers a prestigious address with the advanced infrastructure to pre-empt, meet, and exceed the needs of our ambitious Members. Walking with them through every milestone and achievement; empowering them to succeed.

Privately owned and headquartered in Hong Kong, TEC provides first class Exclusive and Shared Workspaces, Business Concierge Services, and Meetings & Events facilities to suit any business' needs.

For more information, please visit www.executivecentre.com

Come and join us in our TEC family!

Position: Event Executive - Operations

The Executive Centre is an innovative, multinational, flexible workspace provider, catering to businesses and individual members from the broadest spectrum, each with unique requirements.

We are seeking an enthusiastic individual dedicated to creating personalized, seamless, and anticipatory guest experiences. The ideal candidate is customer-focused, team player, skilled in problem-solving and naturally guest focused with a passion for creating personalized luxury experiences.

You will work closely with the Meetings & Events Team to understand client requirements and provide exceptional service. Your keen attention to detail and strong organizational skills will be essential in executing successful events that exceed client expectations.

This position offers an exciting opportunity for growth within the events industry, allowing you to develop your skills while contributing to engaging and memorable experience for our clients.

Responsibilities

Coordination & Communication:

• Collaborate closely with the Business Development / Meetings & Events Team to understand client requirements and facilitate a smooth transition from planning to execution stage.
• Gather client feedback post-event to assess success and identify areas of improvement.
• Coordinate with vendors, caterers, and support internal staff to ensure all meetings and events components operate on schedule.

Event Setup & support

• Support daily event operations, delivering consistent service by anticipating needs and recognizing guest preferences.
• Assisting the meetings & events set up in accordance with the Banquet Event Orders (BEOs), ensuring precision and attention to detail.
• Assisting on-site meetings & events executions to ensure smooth operations and exceptional client satisfaction.

Inventory Management & Maintenance:

• Conduct daily checks of meeting & event spaces to maintain cleanliness, organization, and compliance with safety and quality standards.
• Assist in managing the inventory of meeting & event equipment and supplies, ensuring proper storage and upkeep.
• Ensure all necessary equipment and materials are available, functional, and properly set-up before each event.

Miscellaneous:

• Provide high standards of service and hospitality and ensure memorable guest experience.
• Identify and promote upselling opportunities to enhance the overall meetings & events experience for clients.
• Assist in ensuring all events comply with local laws, permits, and regulations, including health and safety standards.
• Flexibility may be required, including the possibility of working outside regular business hours, such as weekends or public holidays, to ensure successful event execution.

Who are we looking for

Education

• Preferably Diploma in Hospitality / Event Management or related discipline
• Good command of written and spoken English

Experience

• At least 3 years of relevant working experience in hospitality or other guest-service-driven industries such as hotels.
• Excellent communication and interpersonal skills with a welcoming and approachable demeanor.
• Strong organizational skills with the ability to assist in managing multiple events, detail-oriented, and proactive in anticipating guest and operational needs.
• Knowledge of food and beverage service.
• Flexibility to work evenings, weekends, and holidays as required by event schedules.
• Positive attitude and strong team player with the ability to work independently, perform well under pressure, and provide proactive, rational solutions in challenging situations.

Business Skills

• Operational Efficiency
• Analytical Approach
• Customer Service Orientation
• Time Management
• Safety & Compliance
• Expense Acumen
• Event Coordination and Execution

Essential Skills

• Prioritizing Management
• Strategic Thinking & Vision
• Urgency Sensitivity
• Interpersonal Skills
• Adaptability and Flexibility
• Knowledge of Food & Beverage Operations

Your personal data would be treated confidential and would be used for recruitment purpose only.