Estate Development Executive (Project Management)

NTUC FIRST CAMPUS LIMITED; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A prominent educational organization in Singapore seeks an Executive for Estate Planning Development & Management to support operational excellence in their centres. Responsibilities include managing facilities, handling project coordination, overseeing vendor relations, and ensuring compliance with regulations. Candidates should hold a relevant Bachelor's degree and possess at least 2 years of experience. Strong project management and analytical skills, along with proficiency in Google Sheets, are essential. Join a dynamic team to enhance centre functionality and user experience.

Qualifications

• At least 2 years of experience in facilities management, construction or estate management.
• Ability to read technical drawings is a plus.

Responsibilities

• Support operational excellence and upkeep of the organisation’s centres.
• Lead procurement processes and oversee vendor management.
• Coordinate lifecycle renovation and project management for centres.
• Monitor facilities management expenditures and support budget planning.

Skills

Project management

Communication

Problem-solving

Analytical skills

Data processing

Education

Bachelor’s degree in Real Estate, Architecture, Engineering, Project Management, or related field

Tools

Google Sheets

Excel

AutoCad

Job description

The Executive, Estate Planning Development & Management (EPDM) is responsible for supporting the operational excellence, upkeep, and development of the organisation’s centres. The role covers three core areas: Facilities Management, Cyclical Maintenance, and Project Management. The officer will ensure all centres operate efficiently, meet regulatory and safety requirements, and maintain high standards of functionality and user experience.

Facilities Management

• Serve as a subject matter expert for assigned hard/soft services (e.g., M&E systems, cleaning, landscaping, security, etc.) and provide timely technical support to all centres.
• Ensure timely rectification of faults, equipment failures, and operational issues, and uphold good standards of routine and preventive maintenance.
• Lead and conduct proper procurement processes, including accurate scoping of works, fair evaluation of proposals, and engagement of competent service providers.
• Oversee vendor and contract management, ensuring compliance with service level agreements and maintaining high service quality.
• Monitor facilities management expenditures, track utilisation, and support budget planning to ensure financial discipline.

Cyclical Maintenance

• Lead end-to-end coordination and project management for lifecycle renovation and upgrading works for existing centres.
• Conduct site assessments to identify needs and determine renovation scope, including technical, operational, and compliance requirements.
• Coordinate logistical arrangements such as temporary transport, food support, furniture replacement, and decanting plans where required.
• Work closely with contractors, consultants, and internal stakeholders to deliver projects on time, within budget, and with minimal disruption to centre operations.
• Manage project documentation, progress tracking, variation orders, claims verification, and payment processing.

Project Management

• Support new centre development projects as assigned, including:
  • Review of construction drawings, specifications, and submissions.
  • Preparation and management of project documentation, permits, and regulatory compliance.
  • Coordination with contractors, consultants, regulatory authorities, and internal teams.
  • Procurement of works, services, and materials.
  • Monitoring and rectification of defects prior to handover.
• Contribute to continuous improvement of project workflows, safety practices, design standards, and centre functionality.

Job Requirements

• Bachelor’s degree in Real Estate, Architecture, Engineering, Project Management, or related field.
• At least 2 years of experience in facilities management, construction or estate management.

Skills and Attributes

• Strong project management and communication skills
• Experience with interior works and/or mechanical & electrical engineering
• Excellent problem-solving and analytical skills with attention to detail
• Proficiency in Google Sheets for data analysis, project tracking, and reporting.
• Ability to work independently and as part of a team
• Positive attitude, eager to learn, proactive and inquisitive
• Data processing skills and ability to read technical drawings (e.g. Excel, AutoCad) a plus