Document Controller (Tuas|Manufacturing)

KINGSFORCE MANAGEMENT SERVICES PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A manufacturing company in Tuas, Singapore is seeking a Quality Records Assistant to manage quality documentation and data entry tasks. Candidates should have a diploma or degree in Engineering, Quality, or a related field and 1-3 years of relevant experience. Proficiency in Microsoft Office and strong organizational skills are essential. This role offers a Monday to Friday work schedule with pick-up transport provided.

Qualifications

• 1–3 years of experience in quality documentation, data entry, or manufacturing records.
• Knowledge of quality management systems, document control, and data integrity principles.
• Ability to work independently and as part of a team.

Responsibilities

• Ensure documentation requirements are met with Quality Records Lead.
• Log incoming work orders and confirm accuracy.
• Identify documentation discrepancies and escalate as needed.

Skills

Attention to detail

Microsoft Office proficiency

Organizational skills

Communication skills

Time management

Education

Diploma or degree in Engineering, Quality, or related field

Tools

Microsoft Excel

Microsoft Access

Microsoft Word

Job description

About our client: Our client is a manufacturer of offshore drilling and production equipment that is well-suited for use in deepwater applications.

About the role

• Work closely with Quality Records Lead to ensure that documentation requirements are met
• Expedite requests received via email, phone, in-person
• Log incoming work orders and place them in numerical and date order
• Detailed review of work orders, corresponding reports, non-conformance, engineering document waivers, etc.
• High level of data entry into Innovex Serial Number system
• Accurately number and log work order review completions and discrepancies in Access database
• Understanding of data integrity verification
• Identify documentation/traceability discrepancies and escalate as needed
• Correspond with Quality Control inspectors as needed
• Ability to learn Direct Reviews, Innovex Serial Number, Customer Property, and Rental databases
• Compile manufacturing record books per sales order requirements
• Update tracking logs for manufacturing record books
• Scan documents, properly name, and store in designated electronic and physical locations
• Maintain a safe work environment in accordance with company HSE standards and procedures
• Perform any other duties that may be assigned by the Quality Records Lead and/or Quality Assurance Manager

About you

• Diploma or degree in Engineering, Quality, or related field preferred.
• 1–3 years of experience in quality documentation, data entry, or manufacturing records in the Oil & Gas or manufacturing industry.
• Strong attention to detail and accuracy in handling documentation and data.
• Proficient in Microsoft Office (Excel, Access, Word) and ability to quickly learn new software systems.
• Knowledge of quality management systems, document control, and data integrity principles.
• Excellent organizational, communication, and time management skills.
• Ability to work independently and as part of a team.
• Commitment to maintaining HSE and company safety standards.
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment.

Other

• Work location: Tuas (pick-up transport provided)
• Work hours: Monday to Friday (8am to 5.15pm)

Note: Only shortlisted candidates will be contacted.

This job posting is from Kingsforce Management Services Pte. Ltd., a licensed employment agency (Licence No: 94C3545), and the designated personnel is Wong Pik Kiun (Kimberly), Reg. No.: R1984508.