Document Controller

China Communications Construction Company Limited (Singapore Branch); Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading construction firm in Singapore is seeking a Document Control Specialist. You will oversee the document management for projects, ensuring compliance with standards and facilitating communication with stakeholders. The ideal candidate has a bachelor’s degree in a relevant field, at least 3 years of experience in document control for EPC projects, and proficiency in document management software. Attention to detail and strong organizational skills are essential for success in this fast-paced environment.

Qualifications

• Minimum 3 years of document control experience in international EPC projects.
• Experience with compliance to project document requirements.
• Knowledge of Singaporean regulatory requirements for engineering documents is a plus.

Responsibilities

• Manage the full lifecycle of project documents using document management software.
• Ensure timely receipt, registration, and archiving of all project documents.
• Collaborate with teams to facilitate document flow and compliance.

Skills

Document control experience

Proficiency in document management software

Attention to detail

Organizational skills

Fluent in English

Ability to manage multiple priorities

Education

Bachelor’s degree in Engineering, Construction Management, or related field

Tools

SmartPlant

EDMS

SharePoint

Job description

As a critical member of the project team, you will oversee document management throughout the project’s engineering, procurement, construction, commissioning, and handover phases.

Job Responsibilities

• 1. Manage the full lifecycle of project documents (engineering drawings, specifications, vendor documents, contracts, test reports, as-built records, etc.) using enterprise document management software .
• 2. Ensure timely receipt, registration, review, distribution, and archiving of all project documents, maintaining strict version control and traceability in line with the document management requirements.
• 3. Collaborate with internal teams (engineering, procurement, construction, commissioning), subcontractors, vendors, and client to facilitate document flow, resolve document-related queries, and ensure compliance with submission deadlines.
• 4. Verify document completeness, accuracy, and adherence to project standards (e.g., ISO 27001 for information security, project-specific numbering systems) and statutory requirements.
• 5. Prepare and distribute document status reports (e.g., submission tracking, review progress, pending items) to stakeholders on a regular basis.
• 6. Support document handover activities, including the compilation of final as-built documentation and compliance with the project’s handover matrix.
• 7. Maintain document control procedures and provide guidance to project teams on document management protocols.

Requirements & Qualifications

• 1. Bachelor’s degree in Engineering, Construction Management, Document Management, or a related field.
• 2. Minimum 3 years of document control experience ininternational EPC projects, preferably in the energy, sector.
• 3. Proficiency in enterprise document management software (e.g., SmartPlant, EDMS, SharePoint, or similar tools); experience with SmartPlant Foundation/SP3D is highly advantageous.
• 4. Fluent inwritten and spoken English—able to effectively communicate with international stakeholders, review English technical documents, and draft formal document-related correspondence.
• 5. Familiar with EPC project document requirements, including engineering deliverables, vendor documentation (SDRL), contract compliance, and as-built documentation standards.
• 6. Strong attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced international project environment.
• 7. Knowledge of Singaporean regulatory requirements for engineering/construction documents or LNG industry standards (e.g., ASME, ISO, SS codes) is a plus.
• 8. Ability to work independently and collaboratively with cross-functional, multicultural teams.