Document Controller

COENS ENERGY PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading energy company in Singapore is seeking a candidate to manage and maintain project documentation throughout its lifecycle. The ideal candidate should hold a Diploma in Civil/Structural Engineering or equivalent, with at least 3 years of relevant experience. Responsibilities include liaising with construction team members for documentation needs, safeguarding original records, and producing compliance reports. This position is vital for ensuring project documentation is accurate, up-to-date, and easily retrievable.

Qualifications

• Minimum 3 years of relevant experience.
• Experience with LTA projects is preferred.

Responsibilities

• Manage and maintain documentation throughout project life cycle.
• Liaise with Construction Team for documentation requirements.
• Safeguard original documentation by tracking and archiving records.
• Handle retention and disposal of documentation as per policies.
• Compile required documentation for customer handover compliance.
• Produce reports and update spreadsheets accordingly.
• Update records in the system to ensure data accuracy.
• File and maintain records for easy retrieval.
• Provide administrative support to team members.

Education

Diploma in Civil/Structural Engineering or equivalent

Job description

Responsibilities:

• Manage and maintain up-to-date documentation throughout the work processes and project life cycle in accordance with the company’s policies and procedures.
• Liaise with Construction Team members daily to identify documentation requirements and ensure timely preparation and updating of the document register database.
• Safeguard original documentation by tracking, filing, organizing, and archiving all records in line with operating policies and procedures.
• Handle the retention and disposal of documentation according to specific requirements and company policies, and assist with file migrations and audits when necessary.
• Compile all required documentation for customer handover to ensure full compliance with project requirements.
• Produce reports and statistical data to reflect work progress, and update spreadsheets in the computer dossier accordingly.
• Compile, organize, and routinely update records in the system to ensure data accuracy and availability.
• File, store, and maintain records to ensure they are properly kept and easily retrievable.
• Provide administrative support to team members as needed.

Requirements:

• Diploma in Civil/Structural Engineering or equivalent.
• Minimum 3 years of relevant experience.
• Experience with LTA projects is preferred.