Document Controller

KINDEN CORPORATION; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading corporation in project management is seeking a candidate for documentation management in Singapore. Responsibilities include tracking and filing documents, generating reports, and ensuring quality control throughout the project lifecycle. The role requires at least 3 years of experience, strong communication skills, and proficiency in MS Office, with transportation provided to the site office.

Qualifications

• 3 years of relevant working experience in document management and control.
• Good working knowledge of spreadsheets.

Responsibilities

• Handle incoming and outgoing documents and ensure proper tracking.
• Create and distribute standard and customized periodic reports.
• Control all aspects of documentation throughout the project’s life cycle.
• Provide support for Change Control and Document Control processes.
• File and archive documentation for easy retrieval.

Skills

Strong communication skills

Document control & administrative skills

Knowledge of ISO 9001 standards

MS Office proficiency

Education

Minimum N level

Tools

Project Information Management System

File management systems

Job description

Job responsibilities include:

• To handle incoming and outgoing documents and drawings and ensure proper tracking, duplication and distribution to appropriate parties in accordance with established procedures.
• Creates, runs and distributes standard and customized periodic reports, timely document review, approval and documentation in an effective and efficient manner.
• To control all aspects of documentation throughout the project’s life cycle such as catalogue, post, distribute, track and compile hard and soft copy.
• Provide support for the Change Control and Document Control processes for the project.
• Track all documents correspondences and transactions effectively.
• File and archive documentation to facilitate easy retrieval.
• Assist completion of requests, searches and queries from any project member.
• Coordinates receipts, maintenance and distribution of documents related to project quality, regulatory, classification, statutory certificates and documentation handling.
• Helps to expedite vendor documentation deliverables. Issues vendor document status reports per project requirements.
• Organizing and filing of technical documents and correspondence with internal and external customers for all documents transmitted
• Maintain confidentiality on sensitive information
• Maintain list of documents and ensure that the documentation is in good order and as per Project Quality Plan (PQP)
• Contribute to compilation of final project dossiers, as built portfolios and archiving
• Produce exception reports on late documentation for management review
• Co-ordinating drawings/documents flow between site and main office in Singapore

Requirements

• Minimum N level with at least 3 years of relevant working experience in document management and control.
• Strong communication skills, both written and spoken.
• Has good document control & administrative skills.
• Knowledge on ISO 9001 standards will be preferred.
• Good working knowledge of MS Office, and adept at spreadsheets and file management systems.
• Prior experience with Project Information Management System is preferred.
• Willingness to work at Tuas area. Transportation provided from designation MRT station to site office