Document Control Manager

VISION BUILDING FORENSICS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading building consultancy in Singapore is seeking a Document Control Specialist to manage all project documentation efficiently. You will be responsible for ensuring documents are accurate, accessible, and compliant with regulatory requirements. The ideal candidate should have a relevant degree or certification and proven experience in document management. This role offers a dynamic work environment where you will support project teams and ensure timely project delivery.

Qualifications

• Proven experience in document management and control processes.
• Strong organizational skills and ability to handle multiple tasks.
• Ability to communicate effectively with project teams and stakeholders.

Responsibilities

• Establish and maintain document control systems for project documentation.
• Implement version control and retrieval processes to ensure document accuracy.
• Liaise with project teams to verify and manage project documentation.

Skills

Document management

Version control

Attention to detail

Audit support

Education

Relevant degree or certification in document control

Tools

Document control software

Job description

Company Overview / Employee Value Proposition

Founded in 2003, Vision Building Forensics (VBF) was born from a simple but powerful belief — every building problem has a solution, and every solution deserves to be built on expertise, integrity, and care. What began as a specialist practice in water seepage investigation for private residential homes has grown into a leading building surveying and forensic consultancy serving all building types — from residential to commercial, industrial to institutional properties across Singapore. At our core, we are problem‑solvers, technical experts, and trusted partners to those who care deeply about the buildings they own, manage, or live in. Come Join Us and be part of the Thriving Team!

Job Summary

The Document Control Specialist is responsible for managing, maintaining, and controlling all project documentation in accordance with company standards, regulatory requirements, and client expectations. This role ensures that information is accurate, accessible, and traceable throughout the project lifecycle, supporting project teams, stakeholders, and compliance audits.

Responsibilities

• Establish and maintain electronic and physical document control systems to manage all project documentation efficiently
• Implement and enforce version control, filing, indexing, and retrieval processes to ensure document accuracy and accessibility
• Monitor and track document submission deadlines and approval statuses to support timely project delivery
• Process, log, and distribute all incoming and outgoing documents promptly to maintain workflow continuity
• Maintain document confidentiality, integrity, and security in compliance with company policies and client‑specific standards
• Assist internal and external audit processes by providing accurate, up‑to‑date documentation and records
• Liaise proactively with project teams, contractors, and consultants to collect, verify, and manage project documentation
• Facilitate document approval workflows with internal and external stakeholders to ensure compliance and timely sign‑offs
• Prepare and distribute periodic reports on document status to inform project stakeholders
• Support data entry and office administration tasks related to project documentation and delivery
• Compile as-built documentation, operation manuals, and handover packages to support project closeout
• Retrieve historical records and reference documents to assist project teams in decision‑making and compliance
• Identify documentation gaps or inconsistencies, coordinate resolution efforts, and ensure corrective actions are recorded