Corporate Secretarial Manager

AQUINAS LAW ALLIANCE LLP; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A leading legal firm in Singapore is looking for a highly organized Corporate Secretarial Manager. The successful candidate will oversee corporate secretarial and compliance matters for various clients, ensuring adherence to statutory requirements. This role requires at least 3-5 years of managerial experience and strong communication skills. The position offers opportunities to collaborate across departments and manage corporate secretarial processes effectively. Interested candidates should apply with a resume and expected salary.

Qualifications

• Minimum 3-5 years of experience in a corporate secretarial managerial capacity.
• Strong organizational and time-management skills to prioritize and work under pressure.
• Excellent verbal and written communication skills.

Responsibilities

• Oversee corporate secretarial and compliance matters for clients.
• Ensure compliance with statutory and regulatory requirements.
• Organize and prepare agenda, resolutions, and minutes for meetings.

Skills

Organizational skills

Communication skills

Client service oriented

Education

Degree or professional certificate in Chartered Secretary

Job description

Job Description & Requirements

Overview

We are seeking a highly organized and experienced Corporate Secretarial Manager to join our dynamic team. The Corporate Secretarial Manager will oversee all corporate secretarial and compliance matters of their clients, including private and public listed companies, and ensuring adherence to statutory requirements and best practices. This role requires meticulous attention to detail, strong communication skills, and the ability to work collaboratively across departments.

Responsibilities

• Named as Company Secretary.
• Ensure compliance with statutory and regulatory requirements, including filings with relevant authorities.
• Organize and prepare agenda, resolutions, and minutes for Board/Board Committee meetings and general meetings.
• Provide coaching and guidance to junior staff members on corporate secretarial processes and compliance matters.
• Liaise with external auditors, legal advisors, and regulatory bodies as necessary.
• Ensure issuance of, monitor and follow up on retainer and ad hoc billings, monitor and follow up on billings.
• Handle clients’ queries promptly.
• Conduct customer due diligence and risk assessments.
• All other corporate secretarial work and related regulatory filings.

Requirements

• Degree holder or holder of a professional certificate in Chartered Secretary is highly desirable.
• Minimum 3-5 years’ experience in a corporate secretarial managerial capacity, including as named company secretary, and currently operating in managerial capacity in outsourcing/service provider environment.
• Strong organizational and time-management skills, with the ability to prioritize tasks and work under pressure.
• Possess strong verbal and written communication skills.
• Client service oriented, with excellent interpersonal skills.
• Be flexible and adaptable in working styles/
• Ability to prioritize work and meet deadlines.
• Willing to take on duties outside of job specification.

Interested candidates are requested to apply with an updated resue and expected salary. We regret that only shortlisted candidates will be contacted.