Corporate Secretarial Executive

Ipt Services Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A corporate services company in Singapore is looking for a Corporate Secretarial Executive/Assistant. Responsibilities include managing clients’ Company Secretarial matters, preparing minutes, and ensuring compliance with regulations. Applicants should have relevant qualifications and good computer skills, with the ability to communicate in English and Chinese. A positive work attitude and attention to detail are essential. The position offers a part-time/full-time schedule with a 5-day work week.

Qualifications

• Part-time/full-time position.
• CSIS/ISCA members or relevant diploma required.
• Ability to communicate in English and Chinese is essential.

Responsibilities

• Handle all aspects of clients’ Company Secretarial matters.
• Prepare resolutions and maintain minute books.
• Ensure compliance with statutory and regulatory requirements.

Skills

Good computer skills, especially in Word and Excel

Ability to work independently in a fast paced environment

Good communication skills in English and Chinese

Education

CSIS/ISCA members or Diploma in Legal studies

Specialist Diploma in Corporate Secretarial Practice

Degree in Company Management/Law

Tools

Microsoft Word

Microsoft Excel

Familiar with Artemis

Job description

Under the direction of the Manager, the incumbent’s responsibilities and description include the following:

Key responsibilities

• Handle all aspects of clients’ Company Secretarial matters

• Customer due diligence (onboarding and on-going monitoring)

• Assist with incorporation of new companies, opening of Bank Accounts, etc.

• Prepare Resolutions, Minutes of Meeting for AGM/EGM, and Maintain Minute Books

• Preparing & filing of relevant forms with ACRA and e-stamping of transfer forms

• Ensure that statutory and regulatory requirements are met

• Maintaining records across 2 systems

• Assist with registration and maintenance of CorpPass access

• Perform any other secretarial duties and support other teams as and when assigned

Requirements

• Part-time/full-time position

• CSIS/ ISCA members,Diploma in Legal studies from local Polytechnic, or Specialist Diploma in Corporate Secretarial Practice, or Degree in Company Management/Law

• Good computer skills, especially in Word and Excel

• Able to work independently in a fast paced environment and committed to details

• Positive work attitude, willing to learn and hardworking

• Good team player and able to communicate well in English and Chinese (to handle Chinese speaking clients, and to read documents in Chinese)

• Familiar with Artemis, Microsoft application will be an added advantage

• 5 days work week, Monday – Friday

• East (Tai Seng) working area

Interested candidate

• Current salary

• Expected salary

• Reason for leaving

• Notice period

Please indicate the email topic as " Corporate Secretarial Executive/ Assistant ". Salary will commensurate with experience.