Contracts Manager

HBA OFFSHORE PTE. LIMITED; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading offshore engineering firm is seeking a Contract Manager to join their team in Singapore. The ideal candidate will have a Bachelor's degree and a minimum of 7 years of experience in contract management or administration. Responsibilities include managing contract execution, negotiating terms with stakeholders, and ensuring compliance with contract requirements. Strong analytical skills and proficiency in Microsoft Office are essential. This position demands attention to detail and the ability to work effectively in a team-oriented environment.

Qualifications

• Minimum 7 years of experience in a contract management or contract administration role.
• Proficient in negotiating terms and drafting contracts.
• Experience working in Offshore, Engineering or Construction areas.

Responsibilities

• Manage contract administration during project execution.
• Negotiate contract terms and conditions with stakeholders.
• Ensure that communications between Company and contractors are consistent with agreements.

Skills

Contract negotiation

Attention to detail

Analytical thinking

Problem-solving

Team collaboration

Education

Bachelor's degree in business management or related disciplines

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

DUTIES AND RESPONSIBILITIES

• Ensures alignment with the Project Management team on Project contract administration needs, objectives and requirements.
• Ensures the project team understands and utilizes the contracts properly.
• Advises the Project Management Team, Procurement Manager and Subcontracts Manager of company on aspects of Project execution which deviates from contract requirements.
• Analyses the contract terms and identify areas of possible risks and opportunities related to the application of contract clauses
• Provide alternate mitigating contract articles and successfully negotiate with customers with compelling arguments.
• Writes contract letters and other communications and notices.
• Ensures in liaison with the other functions that the required insurance coverage is timely put in place and that required insurance certificates are provided / obtained from vendors and subcontractors.
• Contract administration during project execution, ensuring that all aspects of the contract during the bidding and execution phase are addressed with the objective of contributing to maximise project revenues.
• Manages the change order process from identification to resolution of change : prepare, interfacing with involved functions, and negotiate any claims against or from client and vendors / subcontractors.
• Transfers originals of contractual documents to proper function(s), in accordance with the applicable procedures.
• Ensures that contractual information used by the project team is accurate and up to date.
• Manages contract milestone activities, and close-out activities, ensure orderly turnover of Project.
• Checks that milestone completion notices, and other documents required for payment meet contractual requirements.
• Liaison with Project Management Team and relevant stakeholders to prepare and timely submission of deliverables under the contract.
• Supports in negotiations of claims, variations, changes and disputes with contractors in collaboration with Project Management, Legal Department and others as required.
• Ensures communication of changes to contracts to all key stakeholders.
• Ensures Procurement / Subcontracting's contract administration and procurement / subcontracting procedures and processes meet contract requirements.
• Ensures communications between Company and contractors are consistent with terms and conditions in agreements.
• Interfaces with the project team, internal departments and external vendors on matters such as cost, performance, progress assessment, payments, reporting, trends, and change orders.
• Liaises with project team, participate to meetings, examine drafts, revise and file all correspondence having a contractual relevance exchanged during project execution with clients, vendors, subcontractors and authorities.
• Attends meetings to assess progress on projects which are in motion, and take detailed notes to share with stakeholders
• Negotiates contract terms and conditions with each relevant stakeholders - customer, vendor / subcontractor, analyzing potential risks involved with certain contract agreements and helping Company and Project Management Team better understand the information outlined in the contracts.
• Evaluates supplier / subcontractor claims entitlement and variation order under the contract requirements.
• Supports negotiations of claims, manage contractual changes and resolve disputes or conflict resolution with Contractors.

HSE REQUIREMENTS

• Environmental Aspects & Impacts Assessment.
• OHS Hazardous & Risk Assessment.
• Follow HSE Regulations.

REQUIREMENTS

• Bachelor's degree in business management or related disciplines.
• Minimum 7 years of experience in a contract management role, contract administration role, purchasing or contracting.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• Exemplifies knowledge of contract law, accounting principles and finance.
• Possesses superior attention to detail to spot inconsistencies in contracts.
• Ability in negotiating terms and drafting contracts, with strong negotiation and mediation skills.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Able to work productively independently and as part of a team.
• Must have excellent analytical thinking skills and problem-solving abilities.
• Previous experience as a project manager, or coordinating large projects is an asset.
• The candidate must also possess strong computer skills and could work within tight deadlines and handle multiple priorities at one time.
• Experience working in Offshore, Engineering or Construction areas.