Contracts Manager

HBA OFFSHORE PTE. LIMITED; Singapore; On-site; SGD 80,000 - 110,000; Full time

Job summary

A leading offshore company is looking for a Contract Manager in Singapore. This role involves managing contract administration during project execution and ensuring alignment with the Project Management team. Candidates should have a Bachelor’s degree in business management and at least 7 years of experience in contract management. Strong negotiation skills and attention to detail are crucial. The position offers an opportunity to work in the offshore, engineering, or construction sectors.

Qualifications

• Minimum 7 years of experience in contract management or contract administration.
• Exemplifies knowledge of contract law, accounting principles, and finance.
• Ability to negotiate terms and draft contracts.

Responsibilities

• Manage contract administration during project execution.
• Ensure alignment with the Project Management team.
• Negotiate contract terms and conditions with stakeholders.

Skills

Contract negotiation

Attention to detail

Analytical thinking

Teamwork

Problem-solving

Microsoft Office proficiency

Education

Bachelor’s degree in business management or related disciplines

Job description

DUTIES AND RESPONSIBILITIES

• Ensures alignment with the Project Management team on Project contract administration needs, objectives and requirements.
• Ensures the project team understands and utilizes the contracts properly.
• Advises the Project Management Team, Procurement Manager and Subcontracts Manager of company on aspects of Project execution which deviates from contract requirements.
• Analyses the contract terms and identify areas of possible risks and opportunities related to the application of contract clauses
• Provide alternate mitigating contract articles and successfully negotiate with customers with compelling arguments.
• rites contract letters and other communications and notices.
• Ensures in liaison with the other functions that the required insurance coverage is timely put in place and that required insurance certificates are provided/obtained from vendors and subcontractors.
• Contract administration during project execution, ensuring that all aspects of the contract during the bidding and execution phase are addressed with the objective of contributing to maximise project revenues.
• Manages the change order process from identification to resolution of change: prepare, interfacing with involved functions, and negotiate any claims against or from client and vendors/subcontractors.
• Transfers originals of contractual documents to proper function(s), in accordance with the applicable procedures.
• Ensures that contractual information used by the project team is accurate and up to date.
• Manages contract milestone activities, and close‑out activities, ensure orderly turnover of Project.
• Checks that milestone completion notices, and other documents required for payment meet contractual requirements.
• Liaison with Project Management Team and relevant stakeholders to prepare and timely submission of deliverables under the contract.
• Supports in negotiations of claims, variations, changes and disputes with contractors in collaboration with Project Management, Legal Department and others as required.
• Ensures communication of changes to contracts to all key stakeholders.
• Ensures Procurement/Subcontracting’s contract administration and procurement/subcontracting procedures and processes meet contract requirements.
• Ensures communications between Company and contractors are consistent with terms and conditions in agreements.
• Interfaces with the project team, internal departments and external vendors on matters such as cost, performance, progress assessment, payments, reporting, trends, and change orders.
• Liaises with project team, participate to meetings, examine drafts, revise and file all correspondence having a contractual relevance exchanged during project execution with clients, vendors, subcontractors and authorities.
• Attends meetings to assess progress on projects which are in motion, and take detailed notes to share with stakeholders
• Negotiates contract terms and conditions with each relevant stakeholders – customer, vendor/subcontractor, analyzing potential risks involved with certain contract agreements and helping Company and Project Management Team better understand the information outlined in the contracts.
• Evaluates supplier/subcontractor claims entitlement and variation order under the contract requirements.
• Supports negotiations of claims, manage contractual changes and resolve disputes or conflict resolution with Contractors.

Comply with HSE requirements:

• Environmental Aspects & Impacts Assessment.
• OHS Hazardous & Risk Assessment.
• Follow HSE Regulations.

REQUIREMENTS

• Bachelor’s degree in business management or related disciplines,
• Minimum 7 years of experience in a contract management role, contract administration role, purchasing or contracting.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• Exemplifies knowledge of contract law, accounting principles and finance.
• Possesses superior attention to detail to spot inconsistencies in contracts.
• Ability in negotiating terms and drafting contracts, with strong negotiation and mediation skills.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Able to work productively independently and as part of a team
• Must have excellent analytical thinking skills and problem-solving abilities
• Previous experience as a project manager, or coordinating large projects is an asset.
• The candidate must also possess strong computer skills and could work within tight deadlines and handle multiple priorities at one time.
• Experience working in Offshore, Engineering or Construction areas.