Commercial PC Executive Assistant

Carecone; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A technology solutions company in Singapore seeks an Administrative Support professional to manage schedules, travel, records, and communications within the engineering R&D organization. The ideal candidate will possess excellent English skills, experience assisting senior leaders, and strong organizational abilities. Responsibilities include routine administrative tasks, coordination with various departments, and maintaining discretion. Proficiency in Microsoft Office Suite is essential for success in this role.

Qualifications

• Experience providing administrative/secretarial assistance to senior leaders.
• Ability to prioritize and manage multiple tasks simultaneously.
• Proficient in general administrative support tasks.

Responsibilities

• Perform general administrative support tasks for the engineering R&D organization.
• Manage calendars, appointments, and travel arrangements.
• Prepare and submit expense reports.
• Maintain records and files and schedule meetings.
• Support special assignments with professionalism.

Skills

Excellent English ability

Professionalism and maturity

Strong organizational and time management skills

Strong interpersonal and communication skills

Ability to work independently

Discretion and confidentiality

Tools

Microsoft Office Suite

Job description

Job Description

• This role will be based in Personal Systems Singapore Development Center, reporting to the Senior R&D Director.
• System Global R&D team, this center will focus on Personal Systems solutions and products development, NPI and Sustaining.

Job Summary

This role provides essential administrative support to the engineering R&D organization, managing schedules, travel, records, procurement and communications.

This role also ensures efficient operations, coordinates with internal and external stakeholders, and handles both routine and special assignments with professionalism and discretion.

Job Responsibilities

• Responsible for performing general administrative support tasks involved in supporting the engineering R&D organization.
• Responsibilities include administrative tasks associated with the support of employees, with various administrative support tasks.
• These tasks may include, but are not limited to: general administrative tasks such as managing calendar, appointments, assisting with assistant/senior and new cost center(s) budget(s), scheduling shipping arrangements, preparing and submitting expense reports, and coordinating travel arrangements.
• Responsible for maintaining records and files, distributing mail, preparing reports, word processing, scheduling meetings, greeting/escorting visitors, assisting with other departments, and other established general administrative tasks.
• Responsible for supporting the work unit, and with other workunits/departments, both internal and external to the company.
• May be required to coordinate and work with other departments or more professional employees on special assignments.
• The nature of the work is generally considered general administrative in nature, as opposed to technical. Assignments are typically routine, but may be related to a specialty function, such as finance, purchasing, or human resources.

Qualifications

• Excellent English ability
• Professionalism and maturity
• Experience in providing administrative/secretarial assistance experience to senior leaders
• Strong organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously
• Strong interpersonal and communication skills, with the ability to interact effectively with all levels of the organization
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently as well as lead by the workunit/department
• Discretion and confidentiality