Commercial Administrator

TCG CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A leading construction company in Singapore is seeking an individual to provide administrative support to the Commercial and Win Work teams. Responsibilities include maintaining document control systems, managing tender submissions, and ensuring confidentiality of records. The ideal candidate will be detail-oriented, well-organised, and possess strong time management skills.

Qualifications

• Detailed and well-organised approach to managing proposals.
• Ability to manage time effectively and keep documents in order.
• Drive and determination to complete administration tasks punctually.

Responsibilities

• Provide administrative support to Commercial and Win Work teams.
• Maintain document control system and procedural compliance.
• Manage tender submission requirements and confidential records.
• Prepare and file tender submission files on time.

Job description

Candidate Profile

Detailed, well organised and thorough approach to each Request for Proposal (RFP). Ability to manage time to deliver tender submission requirements and commercial administration in accordance to IMS punctually.

Drive and determination to complete all administration and delivery with time keeping role in tandem with Commercial and Winning Works team.

Job Purpose

To provide confidential administrative supports to the Win Work and Commercial teams. This will include drafting and typing correspondence, issuing of purchase orders and payment certificates, maintaining records and logs relating to projects, records of meeting schedules, department staff movements, general filing, job filing, collation of reports, distributing information throughout the department.

Key Responsibilities

• Maintain document control system and implement appropriate control procedures.
• Allocation of Job numbers(s) and to update proposal log including project wins.
• To handle all typing works as required and to keep good order of filing including conversion of BQ to excel copy.
• Adhere to all duties in compliance with the Integrated Management System (IMS).
• To collate different inputs from Win Work team and administrate all tender submission requirements.
• To issue tender deposit, lithography charges as required in the tender submission.
• To update cheque, bank draft or tender deposit log and request for return the cheque / bank draft upon unsuccessful of bid and return to Finance Department.
• Preparation of Tender submission files and content pages (in accordance with submission requirements) and to submit tender on time physically and/or via electronic.
• File and organise all submissions in hard copy and soft copy in server.
• Maintain confidential records and ensure all information is handled with the highest level of confidentiality.
• General filing of documents and correspondence.
• Archive old project filings systematically.