CIVIL LITIGATION SECRETARY

EMERALD LAW LLC; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A law firm in Singapore is seeking an experienced Civil Litigation Secretary/Paralegal with knowledge in Civil Law. The successful candidate will be punctual, organized, and possess stellar time management skills, tasked with maintaining case files, managing communication, supporting lawyers, and ensuring all administrative duties are completed efficiently. Strong attention to detail and experience with practice management software are essential for this role.

Qualifications

• Experience in maintaining case files and client onboarding.
• Proficient in using practice management software.
• Ability to manage multiple agendas effectively.

Responsibilities

• Organize and maintain case files ensuring they are updated.
• Answer and manage phone calls and messages.
• Conduct conflict checks and assist with client onboarding.
• Update practice management software accurately and on time.
• Support lawyers with secretarial tasks.
• Schedule court diaries and client meetings.
• Keep track of deadlines and send reminders.
• File documents through E-Litigation.
• Perform other administrative duties as needed.

Skills

Punctuality

Organizational skills

Time management

Experience in Civil Law

Job description

CIVIL LITIGATION SECRETARY/PARALEGAL

Our firm is looking for an experienced Civil Litigation Secretary/Paralegal with knowledge in Civil Law. One who is punctual, organized, and has stellar time management doing the following tasks:

• Organize and maintain case files ensuring they are updated
• Answering phone calls, re-directing calls, and taking call notes
• Conducting conflict checks and client onboarding
• Updating the firm’s practice management software and other data bases in a timely and accurate manner
• Providing secretarial support to one or more lawyers at the Firm
• Maintain the teams’ calendar by scheduling Court diaries and client’s meeting
• Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders
• Filing documents via E-Litigation
• Perform other administrative duties such as organizing, filing, scanning, photocopying, bundling, transcribing, and faxing of legal documents in a timely manner