Business Support Executive (HR & Admin)

AlwaysHired Pte. Ltd.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment firm in Singapore is seeking a Business Support Executive (HR & Admin) to manage payroll support and HR coordination tasks. Your role involves processing payroll, maintaining employee records, and assisting with onboarding. The ideal candidate should be tech-savvy with a curious mindset, ready to learn, and have a sense of responsibility. This full-time position offers a competitive salary and a dynamic work environment focused on professional growth.

Benefits

Competitive salary

Attractive company benefits

Professional growth opportunities

Qualifications

• Comfortable learning different systems and self-learning.
• Not afraid to ask questions and seek understanding.
• Enjoy structured tasks and occasional ad-hoc work.

Responsibilities

• Support HR and Payroll functions for internal and external workforce.
• Validate employee records and process payroll.
• Coordinate office supplies and provide basic IT support.

Skills

Tech-savvy

Curious mindset

Strong sense of responsibility

Resilient and positive attitude

Good teamwork

Job description

Job Title: Business Support Executive (HR & Admin)

Location: Tanjong Pagar (International Plaza), Central

Job Type: Full Time

Working Hours: Mon to Fri, 8.30am to 5.30pm (Flexi Time)

Salary Range: $2,800 - $3,500

Why Us?

Competitive salary, attractive company benefits, a dynamic and supportive work environment that encourages professional growth and success.

About the role

To support the HR and Payroll functions for our internal team and external workforce. This role is hands‑on but structured (systems and SOP).

Job scope

• Payroll Support (External Workforce & Outsourcing Projects)
• Prepare and validate employee records (NRIC/WP, LOA, bank details) in HRMS system
• Update employee information and offboarding details in HRMS system
• Process payroll— checking attendance, hours worked, OT, and consultant submissions
• Prepare payroll reports, GIRO files, and ensure compliance with MOM guidelines
• Coordinate NS leave and claims submission
• Handle basic tax clearance (IR21) for foreign employees
• Assist with payroll checks for larger projects

HR Coordination

• Support onboarding: email creation, system access, announcements, softphone setup
• Prepare orientation materials and ensure new joiners are properly set up
• Maintain HR trackers (quota, employee updates, EA personnel details).
• Coordinate EA personnel registration updates and name card requests.
• Assist with HR‑related claims (insurance, WICA job title updates, PCP, etc.)
• Submit required MOM reports, surveys, and statutory returns
• Handle general HR enquiries, including reaching out to MOM or agencies when clarification is needed

Office & Admin Support

• Coordinate office supplies and simple pantry restocks
• Provide first level basic IT support (laptop, printer, softphone)
• Maintain office locker assignment and records
• Assist with grant-related submissions and administrative documents
• Manage and distribute incoming mail/letters
• Support other administrative tasks as needed

Requirement

• Tech‑savvy and comfortable learning different systems
• Not afraid to learn new things, and willing to try finding the answer first through self‑learning before escalating
• Someone with a curious mind — you don’t just follow steps, you ask “why?”.
• Strong sense of responsibility and follow‑through
• Resilient, positive attitude, and a team‑first approach
• Enjoys both structured tasks and occasional ad‑hoc work

Next Step

Please submit your updated resume in MS Word format by clicking the QUICK APPLY button.

We regret to inform that only shortlisted candidates will be notified. Please note that your response to this advertisement will constitute informed consent to the collection, use, and/or disclosure of personal data by AlwaysHired, its affiliates and, where necessary, to relevant third parties, for purposes such as job application processing, career advisory, research, and other administrative purposes, in compliance with the relevant provisions of the Privacy Policy available at www.alwayshired.com.sg/privacy-policy.

Gan Chen Yun
Registration Number: R23116696
EA Licence No: 24C2293