Bookkeeper/Accountant (Part time/Freelance)

Gradus Limited; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading trading firm in Singapore seeks an experienced Accountant to manage month-end closing and reporting processes, including inventory valuation and reconciliation. The ideal candidate will have at least 3 years of full-set accounting experience and proficiency in accounting software like EZ System. Candidates pursuing CPA/CA/ACCA certification are highly preferred. The position requires a detail-oriented individual adept at meeting strict reporting deadlines.

Qualifications

• Minimum 3 years of comprehensive full-set accounting experience.
• Candidates with or pursuing CPA/CA/ACCA certification are highly preferred.
• High proficiency in MS Excel for detailed reporting and financial modeling.

Responsibilities

• Lead and execute the month-end closing process to meet deadlines.
• Prepare monthly management report packages with financial reconciliations.
• Update customer receipts and verify system-generated sales invoices.

Skills

Costing and inventory valuation

MS Excel proficiency

Organizational skills

Attention to detail

Education

CPA/CA/ACCA certification

Tools

EZ System

Job description

A. Month-End Closing & Reporting (Priority)

• Timely Closure: Lead and execute the full month-end closing process, adhering strictly to the 3rd workday deadline for submission to the UK Head Office.

• Management Reporting (Items 2-7, 12): Prepare a comprehensive monthly management report package, including Trial Balance, detailed P&L and Balance Sheet, YOY P&L variance analysis with commentary, and a 3-month rolling cash forecast.

• Costing & Analysis (Items 1, 4-6): Prepare and reconcile the costing report, ensuring the sales value aligns precisely with the GM's Sales Analysis Report. Perform detailed Gross Profit Margin analysis broken down by product group and source (Local/Interco).

• Reconciliations & Schedules (Items 8-11): Extract and reconcile all general ledger accounts (Income, COS, Freight). Prepare detailed schedules for Trade Debtors Ageing, Accruals, and Trade Creditors Listing (Interco and 3rd Party).

B. Inventory & Cost Management

• Inventory Valuation: Extract, calculate, and book the monthly journal entry for inventory valuation in the warehouse location.

• Movement Tracking: Prepare the complex Inventory Movement Schedule showing actual cost vs. average cost for year-end audit purposes.

• Billing/Shipment Reconciliation: Map and reconcile shipped items that have not yet been billed to customers (Supply & Install) and book the corresponding journal entries.

• Supplier Invoices (Inventory): Check Goods Received Notes (GRN) against supplier invoices for accuracy (Part Number, Quantity, Location, GST) before final posting (supporting the logistics team).

C. Routine Financial Operations

• Accounts Receivable (AR): Update customer receipts into the EZ System promptly and accurately apply payments against corresponding invoices.

• Sales/Billing: Verify all system-generated sales invoices for accuracy (Part Number, Date, GST/Location) and reconcile against the inventory module (D/O) before posting.

• Accounts Payable (AP): Prepare all monthly GIRO/TT payments (vendors, payroll, claims). Knock off invoices in the system once fully paid.

• Expenditure Recording (Non-Inventory): Responsible for booking and posting all non-inventory supplier invoices (forwarders, utilities, claims, etc.) and checking and booking petty cash provided by the administrator.

D. Compliance & Audit Support

• Documentation: Prepare all required monthly schedules for year-end audit, including Expected Credit Losses (ECL) Report and UK Detailed Ledger Reconciliation.

• Journal Entries: Prepare and book all system journal entries (accruals, depreciation, adjustments, etc.).

• Filing & Digitalization: Maintain meticulous physical and digital filing (scanning) for all payment vouchers, receipts, and journal entries.

Required Qualifications & Experience

• Professional: Candidates with or pursuing CPA/CA/ACCA certification are highly preferred.

• Experience: Minimum 3 years of comprehensive full-set accounting experience, preferably within a trading, construction, or related industry, with strong exposure to costing and inventory valuation.

• Technical Skills: High proficiency in MS Excel for detailed reporting and complex financial modeling (e.g., pivot tables, VLOOKUPs). Experience with EZ System or similar ERP/accounting software is a strong advantage.

• Attributes: Highly organized, meticulous, and capable of meeting strict reporting deadlines (especially the 3rd workday deadline).