Associate Human Resources

Young Men's Christian Association of Singapore; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A non-profit organization in Singapore is looking for an Associate to provide essential administrative and coordination support in the Human Resources Department. The role focuses on Compensation & Benefits operations and requires maintaining employee records, managing claims, and ensuring compliance with statutory requirements. Candidates should possess a degree or diploma in HR or Business Administration and have relevant HR experience. This position promises a dynamic HR environment where attention to detail and strong communication skills are crucial.

Qualifications

• Fresh Degree holder or Diploma in Human Resource Management or related discipline.
• 2 to 3 years of relevant experience in a similar HR role.
• Sound knowledge of the Employment Act and HR practices.

Responsibilities

• Manage corporate programs and vendor relationships.
• Administer employee benefits and leave management.
• Generate and analyze HR reports as needed.

Skills

Microsoft Office Applications

HRMS Proficiency

Verbal and Written Communication

Interpersonal Skills

Education

Degree or Diploma in Human Resource Management or Business Administration

Job description

JOB SUMMARY

The Associate provides administrative and coordination support to the Human Resources Department, with a primary focus on Compensation & Benefits operations. This role supports the administration of employee benefits, payroll-related matters, HR systems, statutory compliance, and reporting, while also contributing to broader HR operations and projects. The incumbent ensures accuracy, confidentiality, and timely service delivery to support both employees and stakeholders.

JOB RESPONSIBILITIES

• Source and manage corporate programs, including vendor sourcing, negotiation and ongoing relationship management.
• Respond promptly and professionally to internal and external stakeholders, addressing queries and providing accurate information.
• Verify, process, and administer employee benefit claims and entitlements.
• Administer and maintain accurate leave management records.
• Manage insurance-related claims, including processing claims, filing incident reports with MOM, submitting monthly employee listing to insurance brokers, and supporting insurance plan renewals.
• Provide administrative support for employee awards and recognition processes.
• Manage and administer statutory funding schemes, including grants and foreign worker levy matters.
• Administer and maintain all modules within the Human Resources Management System (HRMS), serving as the primary liaison with the HRIS vendor for system issues, enhancements, and ongoing maintenance, while ensuring strict compliance with access controls and data security protocols.
• Support HRMS-related projects, including system enhancement, testing and implementation activities.
• Generate, prepare and analyse HR reports, including payroll, headcount, attrition, overtime, leave reports, etc.
• Maintain and provide accurate employee data to support external programs, statutory submissions, and employee benefits administration.
• Participate in surveys and statutory submissions to MOM and other relevant authorities, ensuring timely, accurate, and compliant reporting.
• Verify and support payroll-related matters, ensuring accuracy, timeliness, and strict confidentiality and serve as backup for payroll processing.
• Perform general administrative duties, including procurement of pantry supplies and stationery, distribution of letters, and processing of name cards and invoices.
• Support and participate in HR projects and initiatives as assigned, contributing to effective planning, execution, and successful completion.

JOB REQUIREMENTS

• Fresh Degree holder or Diploma in Human Resource Management, Business Administration, or a related discipline with 2 to 3 years of relevant experience in a similar HR role.
• Sound working knowledge of the Employment Act and established human resource practices.
• Proven hands-on experience with HRMS, with the ability to effectively utilise HR systems for operational administration and reporting.
• Proficient in Microsoft Office applications, particularly Excel (including Pivot Tables and VLOOKUP), as well as PowerPoint, Word, and Forms.
• Demonstrates the highest standards of integrity, professionalism, and confidentiality in handling sensitive information.
• Good verbal and written communication skills in English, with a professional and articulate manner.
• Strong interpersonal skills, with the ability to engage confidently and effectively with stakeholders at all levels.
• Able to work independently with minimal supervision, as well as collaboratively within a team environment.
• Meticulous, timeline-driven, and eager to learn, with a commitment to delivering high-quality outcomes.
• Proactive, self-motivated, detail-oriented, and well-organized, with a strong sense of initiative and a positive working.