Associate Executive

Woodlands Health; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A healthcare organization in Singapore is seeking an administrative support professional for the Department of Surgery. The ideal candidate will provide logistics and office support, manage calendars, and assist with onboarding activities. A diploma or GCE 'A' Levels is preferred, along with 3-5 years of relevant experience. Effective communication and proficiency in Microsoft Office are essential for success in this role, along with the ability to work well in a team.

Qualifications

• At least 3-5 years of related experience in a similar capacity, secretarial experience is preferred.
• Possess a good command of the English language, both written and spoken.
• Healthcare experience is preferred.

Responsibilities

• Provide administrative, logistics and office support for the Department of Surgery.
• Overall division admin support, including scheduling of meetings and meeting logistics.
• Provide secretariat support to meetings and events.
• Manage calendar, claims, and travel arrangements for Heads of Department.
• Support onboarding and offboarding of Department Doctors.

Skills

Multi-tasking

Communication Skills

Interpersonal Skills

Microsoft Office

Team Player

Education

Diploma or GCE 'A' Levels

Job description

Woodlands Health

Broad Function

To provide administrative, logistics and office support for Department of Surgery.

Key Roles & Responsibilities

Specific tasks include:

1. Overall division admin support, including scheduling of meetings, meeting logistics, secretariat support, and collation of information.
2. Provide Stationery and office admin support including for IT and facility maintenance issues.
3. Provide secretariat and logistical support to department meetings and events for internal and external stakeholders. Duties may include scheduling, minute taking, and preparing simple presentations and reports.
4. Provide support to Heads of Department (HOD) including calendar management, claims, and overseas travel arrangement.
5. Provide administrative support for Department Doctors including onboarding and off boarding activities, oversight of relevant certifications, leave projections, roster dissemination, and claims submission.
6. Arrangement of staff educational and cohesion activities.
7. Provide administrative support for procurement of items for clinical services, when required.

General

1. Any other duties as assigned by the Reporting Officer.

JOB REQUIREMENTS

Education / Training / Experience

1. Diploma or GCE ‘A' Levels preferred.
2. At least 3-5 years of related experience in a similar capacity, secretarial experience is preferred.

Attributes

• Able to multi-task and manage projects.
• Able to communicate effectively at all levels with good interpersonal skills.
• Possess a good command of the English language, both written and spoken.
• Healthcare experience is preferred.
• Proficiency in Microsoft Office essential.
• Team-player.