Assistant Office Admin Manager

GEZE (ASIA PACIFIC) PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in office administration and support based in Singapore is looking for a candidate to ensure smooth and efficient general office operations. Responsibilities include IT coordination with international teams, HR administrative support, maintenance of compliance certifications, and facilitation of meetings and events. Strong organizational skills are essential for managing various office coordination tasks. This position is integral to maintaining efficient business operations and supporting regional teams.

Responsibilities

• Ensure smooth and efficient general office administration and facilities coordination.
• IT coordination and support liaison with Tianjin and Germany IT team.
• HR Administrative support and documentation.
• Maintain company ISO 45001 Health and Safety management system.
• Coordinate with Internal and External Auditors.
• Maintain Business Operation Compliance Certificates.
• Support Regional Specification Manager on TUV certification master list update.
• Coordinate and schedule meetings conferences and events.

Job description

Responsibilities

• Ensure smooth and efficient general office administration and facilities coordination.
• IT coordination and support liaison with Tianjin and Germany IT team.
• HR Administrative support and documentation.
• Maintain company ISO 45001 Health and Safety (OH & S) management system.
• Coordinate with Internal and External Auditors.
• Maintain Business Operation Compliance Certificates.
• Maintain Sales Support documentation and filing such as distributor lists etc.
• Support Regional Specification Manager on TUV certification master list update and maintenance.
• Support sales and specification team on coordination for trade talks, trade show events marketing material preparation, and etc, within the region.
• Coordinate and schedule meetings conferences and events.
• Other relevant and ad hoc tasks assigned