Assistant Manager/Senior Assistant Manager (Operations)

NATIONAL UNIVERSITY OF SINGAPORE; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A prestigious university in Singapore is looking for an individual for an administrative position supporting the Asia Centre for Health Security. The role involves assisting with research administration, organizing training programs, and providing secretariat functions. Ideal candidates should have a Bachelor’s degree, at least five years of administrative experience, and strong communication and organizational skills. Familiarity with Microsoft Office applications is essential.

Qualifications

• At least five years of experience in an administrative position within academia, research, or healthcare.
• Experience organizing events both in-person and online.
• Ability to summarize content, prepare reports and presentations.

Responsibilities

• Support researchers with drafting and executing research agreements.
• Administrative support for meetings and project management.
• Arrange training activities and logistics for events.

Skills

Strong administrative skills

Event organization

Excellent communication skills

Problem-solving

IT systems savvy

Interpersonal skills

Education

Bachelor degree from a recognized institution

Tools

Microsoft Office Applications

Job description

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

This is an research administrative and operational position within the Asia Centre for Health Security (ACHS). The incumbent will be part of the team to support the core functions of the centre. Their duties would include supporting research administration, conducting education and training programs, convening meetings, and secretariat functions.

Duties & Responsibilities

• Research and Centre Administration
  • Support researchers to draft, review, negotiate and execute research agreements by working closely with researchers, collaborators and internal and external legal offices
  • Liaise and support the centre's leads and research staff to meet the centre's objectives
  • Provide administrative support and point of contact between faculty and researchers and NUS administrative departments to support the management of research projects
  • Administrative support for the running of the centre, including arranging meetings, liaising with third party providers and vendors
  • Support financial administration, processing of payment, procurement and budget tracking for centre expenses and donor funding
  • Tracking of assets and reporting deliverables to funder and donors
• Education and Training and the Convening of Meetings and Roundtables
  • Support Centre Leads in arranging education and training activities of the centre, which may include event planning, liaising with vendors, creation of templates and forms, liaising with participants and logistics arrangements including venue, travel and room bookings
  • On the ground support for webinars, workshops, courses and training held in person and online
• Collaboration & Partnership
  • Liaise and work closely with local, regional and international partners and collaborators, this includes providing support for policy roundtables and panel discussions and the building a network of experienced experts in health security
• Provide secretariat support for the centre
  • Faculty Meetings, International Advisory Panel, including arranging meetings, preparation of slides, notes of meeting, communication and dissemination of information, and collation of reports
• Work closely with other offices in the school, e.g. finance, HR, IT and GHO and university, e.g. OLA, ODPRT, CPO to take forward all administrative tasks, including discussion, collaboration and problem-solving on complex situations
• Other duties assigned by the Director or Head, Operations

Qualifications

• Applicants are expected to have at least a Bachelor degree from a recognised institution with at least five years of experience in an administrative position within the academic, research or healthcare sector
• Strong administrative skills and experience in supporting projects such as convening meetings, organise training and workshops, service contracts, financial administration, or equivalent experience
• Experience organising events, in-person and online is a requirement
• Excellent written and oral communciation skills, with the ability to summarise content, prepare slides, reports and content
• A good team player who is self-motivated, well organised and with the ability to work well under pressure and tight deadlines
• Effective at problem-solving, able to take initiative to learn on the job and manage various responsibilities.
• IT systems savy and proficient in Microsoft Office Applications
• Knowledge of NUS processes and systems is an advantage
• Strong interpersonal and negotiation skills, and ability to interact effectively with all levels of associates, including senior leadership