Assistant Manager, Medical Affairs Education

National University Polyclinics; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading educational institution in Singapore is seeking an Assistant Manager for Medical Affairs Education to manage student attachments and training programs. The ideal candidate should have strong IT skills, excellent communication abilities, and 3-5 years of experience in an administrative role. Responsibilities include coordinating student postings, conducting training sessions, and maintaining records. This role offers an opportunity to work independently while collaborating within a team.

Qualifications

• 3 to 5 years’ work experience in an administrative role, preferably in an educational/healthcare institution.
• Ability to engage with senior level internal and external stakeholders.

Responsibilities

• Manage the end-to-end process of student postings to the hospital.
• Conduct basic Next Generation Electronic Medical Records training for students.
• Maintain accurate records of student postings and produce reports.

Skills

Strong IT skills

Excellent oral and written communication

Organizational ability

Problem solving

Education

Degree in any discipline

Tools

MS applications

Job description

Assistant Manager, Medical Affairs Education

Job ID: 8809

Job Function: Administration

Overview

The candidate will be responsible in managing Undergraduate (UG) school attachments with our key stakeholders, across different professions – Nursing, AHP and Medical. Beside managing school attachments, the candidate would need to conduct Next Generation Electronic Medical Records training for students.

The ideal candidate must be able to work independently, have strong IT skills and has high adaptability.

Job Responsibilities

• Posting Coordination and administrative support
  • Manage the end-to-end process of student postings to the hospital.
  • Ensure alignment of postings with academic requirements, timelines and institutional policies.
  • Coordinate posting schedules, and necessary documentation.
  • Collaborate with department heads and clinical educators to enhance training methodologies and curricula.
• Student Management
  • Conduct basic Next Generation Electronic medical records training for students
  • Guide students through the posting process, including briefing session, assessment requirements and application processes.
• Data and Reporting
  • Maintain accurate records of student postings and produce reports for internal and external stakeholders
  • Use data to track outcomes, identify trends, and suggest improvements to the posting program.
• Process Improvement
  • Contribute to the continuous enhancement of posting systems and processes within the institution
• Other roles
  • Manage departmental administrative duties such as on-site support for teachings, minutes taking for meeting, running of courses.
  • Involve in cluster-led committee and activities.

Requirements

• Degree in any discipline
• 3 to 5 years’ work experience in an administrative related role, preferably in an educational/ healthcare institution
• Possess excellent oral and written communication skills with the ability to confidently engage and consult with senior level internal and external stakeholders
• Strong organizational ability and high attention to details
• Self-driven with a high level of autonomy and yet be a team player simultaneously
• Able to set priorities, multi-task, well organized, meticulous and thorough in monitoring projects and providing administrative support
• To be proactive and demonstrate creative, innovative to problem solving
• Willingness to adopt flexible work hours if needed
• Proficient in computer skills and MS applications

If the role sounds interesting to you, please contact [e-mail] to understand more on the role. Please indicate the position that you are interested in the subject heading.

Only Singapore Citizens and Singapore Permanent Residents may apply.