Assistant Manager/Manager (Graduate Matters & Outreach)

National University of Singapore; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prestigious educational institution in Singapore is seeking an Assistant Manager/Manager for Graduate Matters & Outreach. The successful candidate will support PhD student cohorts, manage scholarship budgets and schemes, and oversee internship administration. Candidates should have at least 5 years of experience in a university setting, strong communication and organizational skills, and a passion for supporting students. This role offers a chance to contribute to the academic community and student success.

Qualifications

• Minimum 5 years of working experience in a university environment.
• Experience in managing students or academic matters is preferred.
• Passion for working with students and junior scientists.

Responsibilities

• Support PhD student cohorts and track admissions.
• Manage scholarship budgets and allocations.
• Oversee scholarship schemes and project agreements.
• Handle student work scheme processes.
• Coordinate internship administration and compliance.
• Manage conference and event logistics.

Skills

Communication skills

Organizational skills

Interpersonal skills

Stakeholder management

Creative problem-solving

Job description

Job Title

Assistant Manager/Manager (Graduate Matters & Outreach)

Responsibilities

• Support PhD student cohorts, track admissions, graduation checkpoints, and welfare matters in collaboration with host academic departments.
• Manage I‑FIM scholarship budget, track allocation, expenses, and re‑forecasting.
• Oversee the DSO Graduate Scholarship scheme, including project agreements, financing, WBS creation, budget tracking, and student obligations to the grantor.
• Handle NUS Student Work Scheme pre‑employment and post‑employment steps: job posting, contracts, eligibility verification, timesheet monitoring, payment process, and record maintenance.
• Track MSc and FYP student training, coordinate safety training, card access to labs, and exit administration.
• Coordinate internship administration: offer letters, contracts, work pass applications, onboarding/offboarding checklists, status reporting, and policy compliance.
• Support I‑FIM Principal Investigators on summer schools and workshops: participant registration, indemnities, venue logistics, certificates, overseas participant travel, and financial matters.
• Source scholarships, fellowships, and prizes; support I‑FIM PIs on outreach, student selection, and interview activities.
• Manage conference and event administration: speaker liaison, flight and accommodation booking, withholding tax information, event invitation letters, certificate preparation, finance matters, event secretariat support, and general event enquiries.

Qualifications

• At least 5 years working experience in a university setting, with preference for experience in managing students or academic matters.
• Good communication skills (spoken and written).
• Good organisational skills with a track record of planning, development, and project coordination.
• Demonstration of resourcefulness and creative solution‑seeking.
• Good interpersonal and stakeholder management abilities.
• Passion for working with students and junior scientists.
• Familiarity with university policies and schemes would be an asset.

Location

Kent Ridge Campus, Institute for Functional Intelligent Materials, Administration & Corporate Services, National University of Singapore.