Assistant Manager / Manager (Admin & Finance)

National University of Singapore; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A leading higher education institution in Singapore seeks an Assistant Manager / Manager in Admin & Finance to support financial management, program administration, and outreach initiatives. The ideal candidate should have a diploma or degree in Finance, Accounting, or Business, along with 3 to 5 years of relevant experience, strong analytical skills, and proficiency in Microsoft Office Suite. This is an opportunity to contribute to impactful research and collaboration in a dynamic team environment.

Qualifications

• 3 to 5 years of relevant experience in a similar administrative or finance role.
• Experience in an IHL environment, handling financial operations for collaborative projects.
• Ability to maintain meticulous records and provide data-driven insights.

Responsibilities

• Prepare semi-annual fund drawdown requests and statements of expenditure.
• Track project budgets, expenditures, and manage procurement and vendor payments.
• Organize outreach events, conferences, and maintain communication materials.

Skills

Financial Management

Analytical Skills

Organizational Skills

Communication Skills

Problem-solving Skills

Education

Diploma or degree in Finance, Accounting, Business, or related field

Tools

Microsoft Office Suite

Financial management systems

Job description

Assistant Manager / Manager (Admin & Finance)

Posting Start Date: 31/10/2025

Job Description

Join Us!

Be part of Singapore’s national effort to accelerate decarbonisation and shape a more sustainable future. The CREATE Thematic Programme for Decarbonisation brings together leading researchers and partners to develop cutting‑edge low‑carbon solutions. As part of the Decarbonisation Programme Office at NUS, you will play a key role in ensuring smooth financial, administrative, and communications operations that support impactful research and collaboration across institutions and industries.

Key Responsibilities

• Financial Management, Governance & Compliance:
  • Prepare semi‑annual fund drawdown requests and statements of expenditure in accordance with NRF guidelines.
  • Track project budgets, expenditures, and utilisation across cost categories.
  • Manage procurement, contract administration, and vendor payments, ensuring compliance with NUS financial policies and timely execution of transactions.
  • Coordinate internal and external audits (AUP) and ensure timely submission of financial statements and reports.
  • Liaise with NUS Finance, NRF, and CREATE entities on financial processes and reporting.
• Programme & Office Administration:
  • Support the Programme Director and Programme Managers in preparing documentation for virements, extensions, and approvals.
  • Support the preparation of reports and documentation for Steering Committee and Scientific Advisory Committee meetings.
  • Maintain project records, approval documents, and correspondence to ensure compliance and audit readiness.
  • Coordinate logistics for meetings, workshops, and outreach events related to the Decarb Programme.
  • Manage office operations, supplies, and shared resources.
  • Provide general administrative support to the Programme Office team and undertake other related duties as assigned.
• Communications & Outreach:
  • Organise outreach events, conferences, symposiums and seminars to promote the Decarbonisation Programme.
  • Develop and maintain communications materials and outreach content, including the Decarb Programme’s webpage, newsletters, and related collateral.
  • Provide administrative support for interactions with participating institutions, industry partners, and NRF.

Qualifications

• A diploma or degree in Finance, Accounting, Business, or a related field, along with 3 to 5 years of relevant experience in a similar administrative or finance role
• Experience in an IHL (Institution of Higher Learning) environment, particularly in handling financial operations for collaborative research and development projects, would be useful.
• Strong financial and analytical skills, with the ability to maintain meticulous records and provide data‑driven insights.
• Good organisational, project management and problem‑solving skills, with experience managing multiple financial tasks and prioritising in a fast‑paced environment.
• Good interpersonal and communication skills, with the ability to clearly present information to diverse stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and financial management systems.
• Ability to work both independently and collaboratively within a multidisciplinary team.

More Information

Location: Kent Ridge Campus

Organization: Office of the Deputy President(Res&Tech)

Department: Office of the Deputy President(Res&Tech)

Job requisition ID: 30839