Assistant HR & Admin Executive

Engro Group; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent corporation in Singapore is seeking a dedicated HR and Admin Officer to manage end-to-end HR operations including recruitment and payroll preparation. The ideal candidate will possess a Diploma or Degree in Human Resources or a related field, with 1-3 years of experience, preferably in manufacturing. Strong organizational and communication skills are essential, along with proficiency in MS Office. The position supports compliance with employment laws and company policies, ensuring smooth HR operations.

Qualifications

• 1–3 years of relevant HR & Admin experience; manufacturing experience is an advantage.
• Basic knowledge of Singapore employment laws and statutory requirements.
• Strong organizational skills and attention to detail.

Responsibilities

• Support end-to-end HR operations including recruitment, onboarding, and offboarding processes.
• Assist in monthly payroll preparation and maintain accurate employee records.
• Coordinate interview scheduling and prepare offer letters.

Skills

HR operations management

Recruitment

Payroll preparation

Compliance with employment laws

Communication skills

Organizational skills

Education

Diploma or Degree in Human Resources, Business Administration, or related discipline

Tools

MS Office (Excel, Word, Outlook)

Job description

Key Responsibilities

• Support end-to-end HR operations including recruitment, onboarding, confirmation, and offboarding processes
• Coordinate interview scheduling, prepare offer letters, employment contracts, and HR documentation
• Maintain accurate employee records, personnel files, and HR databases in compliance with PDPA requirements
• Assist in monthly payroll preparation, including attendance tracking, leave records, overtime, and claims
• Liaise with payroll vendors and ensure statutory submissions (CPF, IRAS, MOM) are accurate and timely
• Administer employee benefits, medical claims, insurance matters, and staff welfare activities
• Support performance appraisal exercises and training coordination
• Assist in the implementation and communication of HR policies and procedures
• Handle general employee HR queries and provide administrative HR support

Administration

• Provide day-to-day administrative support including office supplies management, vendor coordination, and facility matters
• Manage office records, contracts, and filing systems (physical and electronic)
• Coordinate company events, meetings, and staff activities when required
• Assist with admin-related procurement and invoice tracking
• Support internal and external audits by preparing necessary documentation
• Ensure proper segregation and confidentiality of HR and Admin data

Compliance & Governance

• Support compliance with internal controls, company policies, and SGX corporate governance requirements
• Assist in maintaining proper documentation for audits and regulatory reviews
• Work closely with HR Manager and other departments to ensure smooth HR & Admin operations

Requirements

• Diploma or Degree in Human Resources, Business Administration, or related discipline
• At least 1–3 years of relevant HR & Admin experience; manufacturing experience is an advantage
• Basic knowledge of Singapore employment laws and statutory requirements
• Proficient in MS Office (Excel, Word, Outlook); HR systems experience is an advantage
• Strong organizational skills, attention to detail, and ability to handle confidential information
• Good communication and interpersonal skills
• Able to work independently and as part of a team
• Immediate availability or short notice period is a strong advantage