Assistant Finance Manager

Leukemia and Lymphoma Foundation; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A charitable organization in Singapore is seeking a Finance Manager to oversee financial operations and accounting functions. Responsibilities include managing AP and AR, preparing financial reports, ensuring compliance with regulations, and collaborating with various teams. Candidates should possess a degree in Finance or Accounting and strong experience in financial management. This role offers opportunities for professional growth within a meaningful sector, contributing to charitable initiatives.

Qualifications

• Proven experience in financial operations and accounting roles.
• Strong knowledge of compliance regulations and tax-deduction processes.
• Excellent analytical skills for financial reporting and budgeting.

Responsibilities

• Coordinate with outsourced accountants for financial closing.
• Manage Accounts Payable and Receivable processes.
• Prepare monthly financial management and variance reports.
• Ensure compliance with Charities Act and IRAS regulations.

Skills

Financial operations

Accounting standards

Reconciliation

Data accuracy

Financial reporting

Grant budgeting

Compliance knowledge

CRM systems

Cross-functional collaboration

Education

Degree in Finance or Accounting

Tools

Accounting software

CRM software

Job description

Key Responsibilities

1. Financial Operations & Accounting

• Coordinate with the outsourced accounting firm to ensure timely and accurate month-end and year-end financial closing.

• Prepare and provide supporting schedules, documentation, and reconciliations required by the outsourced accountants.

• Manage Accounts Payable (AP) processing, including verifying invoices, coding expenses, preparing payment schedules, executing payments via bank, and maintaining proper documentation for audit and compliance purposes.

• Manage Accounts Receivable (AR), including issuing invoices, recording receipts, and monitoring outstanding amounts.

• Perform bank reconciliations, subsidy reconciliation, donation reconciliations, and ensure alignment with the accounting firm’s ledgers.

• Review financial reports prepared by the outsourced firm for accuracy before submission to management and auditors.

• Maintain fixed asset records and ensure updates are communicated to the accounting partner.

2. Donation Management & Reconciliation

• Perform donation reconciliation across online platforms, bank transfers, cheques, GIRO, fundraising events, and third-party giving platforms.

• Ensure accuracy of donor records in CRM or finance systems.

• Coordinate with fundraising and communications teams to resolve discrepancies and ensure clean data trails.

3. IRAS Tax-Deduction & IPC Administration

• Prepare and submit IRAS tax-deduction receipts and donor data uploads via relevant portal (or equivalent IRAS systems).

• Ensure donations comply with IPC guidelines and IRAS regulations.

• Maintain proper supporting documentation and ensure timely and accurate issuance of tax-deductible receipts.

4. Grant, Project & Programme Budgeting

• Prepare and monitor grant and project budgets, ensuring accurate allocation and utilisation of funds.

• Work with programme teams on reporting requirements to funders and donors.

• Track expenditure and prepare financial reports for grantors, charities regulators, and internal stakeholders.

5. Financial Reporting & Analysis

• Prepare monthly management reports, financial statements, variance analysis, and cashflow forecasts.

• Support organisation-wide budgeting and periodic reforecasting.

• Provide financial insights to leadership for strategic decision-making.

6. Compliance, Audit & Governance

• Ensure compliance with the Charities Act, IRAS guidelines, Commissioner of Charities reporting, and internal policies.

• Prepare audit schedules and liaise with external auditors and tax agents.

• Strengthen internal controls and maintain accurate documentation.

7. Systems, Processes & Improvement

• Enhance finance workflows and documentation to support a scalable, future‑ready organisation.

• Drive digital improvements in financial systems (e.g., accounting software, donor platforms, approval workflows).

8. Cross‑functional Support

• Partner with operations, programmes, fundraising, and communications teams on finance processes.

• Support the CEO with timely, accurate financial reports.