Assistant Facilities Manager

Lidl & Kaufland Asia Pte. Limited; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading retail company is looking for a Facilities Coordinator in Singapore, responsible for overseeing office operations, managing vendor relationships, and supporting space planning. The ideal candidate should have a relevant Bachelor's degree and at least 5 years of experience in facilities coordination. Strong analytical skills and proficiency in Microsoft Office are essential. The position offers a dynamic work environment with opportunities for career progression and a comprehensive benefits package.

Benefits

Annual wage supplement

Discretionary bonus

Life Insurance

Medical Insurance

In-house training courses

Competitive Annual Leave

Qualifications

• Minimum 5 years of experience in office leasing or facilities coordination.
• Familiarity with office project management in Asian countries.
• Strong attention to detail.

Responsibilities

• Oversee daily office operations in Singapore.
• Manage vendor relationships and facility services.
• Support space reconfiguration and employee move planning.

Skills

Strong analytical and organizational skills

Excellent communication and interpersonal abilities

Proficient in Microsoft Excel and PowerPoint

Fluent in English

Education

Bachelor’s degree in Facilities Management, Architecture, or Business Administration

Tools

Project tracking tools

Job description

Summary

This role mainly supports and is responsible for coordinating office daily operation, supporting decision-making processes, and managing fit-out project implementation, ensuring timely, cost-effective, and high-quality outcomes in alignment with Lidl & Kaufland Asia’s business needs. This role will also need to support and manage other facility management related tasks. The objective of the position is to oversee and support the efficient operation of our office facilities in a highly organized manner. This role involves managing vendor relationships, coordinating maintenance activities, supporting space planning, and ensuring compliance with company standards and safety regulations. Also, to bring strong administrative skills, a proactive mindset, and a solid background in facilities or office management.

What you'll do

• Oversee office daily operations in Singapore
• Collaborate with line manager and other team members to optimize office space utilization and workplace efficiency.
• Support space reconfiguration, employee move planning, and accommodation strategies in line with evolving Lidl & Kaufland Asia’s business needs.
• Identify opportunities to reduce costs and improve operational efficiency through strategic sourcing, energy management, and asset lifecycle planning.
• Drive sustainability initiatives including energy reduction, waste management, water efficiency, etc.
• Manage and maintain full spectrum of office administrative and facilities services.
• Key point of contact with Building Management and vendors. Vendor management, involve in price and contract negotiations, review of facility-related
• Handle inventory management for office supplies and grocery in pantry.
• Reviews and check against quotation & invoices, ensuring accuracy is in place.
• Provide daily office facilities support, including but not limited to equipment maintenance and office supplies control.
• Maintain accurate records of facility operations, inspections, and maintenance schedules.
• Assist the operation at reception when required.
• Supervise, monitor, and assign duties for outsource cleaners.
• Ensure team deliver expected consistent performance, staff development and encourage teamwork.
• Leads office A&A projects in Singapore, including feasibility, budgeting, vendor management, and quality control.
• Support on Health and Safety areas.
• Support FM manager in developing standard workflow, policies, and SOPs to manage all LKA offices in a more consistent and efficient way
• Support on the corporate event activities
• Work on ad-hoc tasks and projects in Facilities Management Team

What you'll need

• Bachelor’s degree in Facilities Management, Architecture, Business Administration, or a related field.
• Minimum 5 years of experience in office leasing, workplace projects, or facilities coordination.
• Familiarity with office project management in Asian countries incl. Singapore, Hongkong and southeast Asian countries.
• Strong analytical and organizational skills, with attention to detail.
• Excellent communication and interpersonal abilities; able to work across cultures and functions.
• Proficient in Microsoft Excel, PowerPoint, and project tracking tools.
• Fluent in English

What you'll receive

We are dedicated to fostering a family-friendly culture and work environment. We are an equal opportunities employer and welcome applications from all candidates with the required skills and experience. We enable fair pay within the company by creating non-discriminatory salary systems. Working at Lidl & Kaufland Asia is rewarding, in every sense, because we give you the training to succeed in your role and plenty of opportunities to progress your career here. We are accredited as a Fair and Progressive employer by the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP).

Market Leading Remuneration Package:

• Annual wage supplement and discretionary bonus
• Life Insurance
• Medical Insurance

Supportive Environment:

• Out of Office leave for important appointments
• In-house training courses
• Training sponsorship scheme

Work-life Balance:

• 5-day week
• Competitive Annual Leave
• Charity, Community and Sporting Events