Assistant Company Secretary

Liberty Insurance Pte Ltd; Singapore; On-site; SGD 80,000 - 110,000; Full time

Job summary

An insurance firm in Singapore is seeking a Corporate Governance professional to support their corporate governance efforts. The ideal candidate will have a minimum of 5 years of relevant experience and hold a Chartered Secretary qualification. Responsibilities include managing statutory records, drafting corporate documents, and collaborating with senior management. The role requires strong communication skills and the ability to work independently, making a significant impact in a dynamic environment.

Qualifications

• Minimum of 5 years of relevant company secretarial experience.
• Chartered Secretary qualification or equivalent is advantageous.
• Strong relationship-building and networking skills.

Responsibilities

• Support all corporate secretarial works assigned.
• Draft agendas, minutes, and follow up actions.
• Manage statutory books and relevant filings.
• Collaborate with finance for annual accounts management.

Skills

Company secretarial experience

Strong interpersonal skills

Client service mentality

Ability to manage time and projects

Strong written and verbal skills

Education

Chartered Secretary qualification

Tools

Legal entity management systems

Job description

Location: Singapore

Type: Full Time

Min. Experience: Experienced

Role Overview

The role is critical in supporting the corporate governance of the Tier 1 Board of Liberty Speciality Markets Singapore Pte Ltd. This role also provides support for several other legal entities in Singapore and Hong Kong, both regulated and non-regulated. The role would be a direct report of Head of Corporate Governance Singapore, and sit within the Corporate Governance team at Liberty International Insurance.

Role Responsibilities

• Support all corporate secretarial works as assigned by the role report and other designated assignees
• Supporting with drafting agendas, minutes and following up actions in a timely manner
• Board support including collation and distribution of board packs
• Ensuring arrangements in place for smooth running of board meetings
• Assisting with arranging AGMs, as required
• Liaising with non-executive and executive directors, including to set annual board and committee dates
• Liaising with Finance to manage the annual accounts process for a range of subsidiaries
• Preparing corporate documents / forms and arranging signature and other execution formalities
• Provision of information, group structures and reports as required
• Compiling corporate information for the business to respond to Know Your Client (KYC) requests
• Managing statutory books and relevant filings with relevant company regulators and authorities
• Updating and managing information with local regulators, as required
• Lead administrator for board book software
• Embedding Diligent Entities as the single source of truth for all legal entity information with proportionate review process for all entities within your remit
• Drafting procedure documents
• Managing Company Secretary mailbox
• Supporting the business in navigating the corporate governance framework for the ease of transaction of business
• Supporting ensuring that the corporate governance framework is robust and effective locally and in line with LII and LMG requirements
• Other ad-hoc duties, as required
• Adherence to all relevant regulatory requirements (including in Singapore, the Companies Act and MAS Regulations in respect of corporate governance) form part of your role and to proactively demonstrate compliance with these requirements and behaviours at all times.

Role Competencies | Experience & Skills

• Minimum 5 years of relevant company secretarial experience, preferably in a Tier 1 insurer or in the financial services or highly regulated sector
• Chartered Secretary (CSIS/SAICSA qualified) or equivalent recognized qualification under ACRA/Companies Act is advantageous
• Ability to communicate and explain complex issues clearly and succinctly.
• Ability to build trust and effectively network with internal and external stakeholders.
• Professional and approachable with a “can-do” attitude to interact successfully with senior management/colleagues/external suppliers.
• Strong relationship / inter-personal skills.
• Strong business acumen and instinct.
• Client service mentality with an ability to challenge and probe to achieve optimal client outcomes.
• Integrity and high ethical standards, acting with discretion at all times.
• Ability to manage time and projects, meet deadlines and prioritise.
• Self-motivated, as well as a strong team player with a keen sense of ownership and desire for continuous improvement.
• Strong written and verbal skills and an effective communicator with confidence, maturity and gravitas to deal effectively at senior level.
• Able to work proactively under own initiative, prioritise, handle time pressure and manage multiple projects at the same time with flexibility to adapt to shifting expectations.
• PC skills – ability to use legal entity management systems and other system packages, proficient and fast at learning and adapting to new technology and software.
• Able to demonstrate commitment and keen to build a long term career in corporate governance (providing multi-jurisdictional APAC support) in Liberty
• Solid grounding and keen interest and continual improvement mindset in building corporate governance framework and structures