Assistant Admin Executive

ROTARY ENGINEERING PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A leading engineering company located in Singapore is seeking an Administrative Support professional. The role involves assisting the business development team with general administration tasks, including maintaining records, coordinating corporate communications, and managing office supplies. Candidates should possess qualifications in Business Administration and 1-2 years of relevant experience. Proficiency in Microsoft Office is essential. This is a full-time role with an emphasis on creating a safe working environment.

Qualifications

• 1-2 years experience handling general administration and/or secretary’s duties.
• Strong organizational and communication skills are required.
• Ability to coordinate multiple tasks effectively.

Responsibilities

• Assist in handling day-to-day administration and maintaining records.
• Co-ordinate all aspects of the Company Website and corporate materials.
• Support Customer Appreciation Activities and conduct Satisfaction Surveys.
• Maintain HR related records and promote a safe working environment.

Skills

Proficiency in MS Words

Proficiency in Excel

Proficiency in Power Point

Education

GCE O / A Level or Diploma in Business Administration

Job description

Description

Support the business development team in all aspect of the general administration including but not limited to, maintenance, leasing, insurance, office equipment and purchasing of support.

Responsibilities

• Assist in handling day to day administration, maintaining records, filling, purchase order preparation, petty cash claims and document control.
• Management and maintain all filing, inventory and client database
• Responsible for coordinating Corporate Communications for the Company.
• Co-ordinate all aspects of the Company Website, including updating of website every 3 months when necessary, and an overall revamp of the website once every 5 years
• Co-ordinate corporate materials including artwork and contractors/suppliers for Events & Exhibitions
• Support Customer Appreciation Activities e.g. events, gifting
• Co-ordinate Customer Satisfaction Surveys in line with Company ISO Policy
• Source & procure marketing collaterals including Corporate gifts
• Regular scanning of media, specifically newspapers for related and relevant articles and to collate these articles weekly for dissemination to management.
• Co-ordinate various licenses/ renewal/application e.g. BCA Contractor’s Registry, I.E Singapore’s Double Tax
• Co-ordinate interviews, photography session, provision of information for Directors/staff for media enquires/interaction
• Work closely with BDD team to develop Corporate Presentation and update once every 6 months
• Co-ordinate collating of Corporate Info Pack, including Corporate Presentation
• Work closely with BD Executives to assist with HR needs
• Maintain HR related records in the share space, Responsible for Rotary Intranet (BDD)
• To be proactive in creating a safe working environment for everyone and ensuring that HSE in-house rules are observed at all times.
• To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risks.

Requirements

• Preferably GCE O / A Level or Diploma in Business Administration
• Preferably 1-2 years experience handling general administration and/or secretary’s duties.
• Proficiency in MS Words, Excel and Power Point