Assistant

the LEGO Group; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A global toy company is seeking an experienced administrative professional to support senior leaders in Singapore. You will coordinate schedules, manage travel, and help with meeting preparations. The ideal candidate is flexible, communicates effectively, and has strong MS Office skills. This role offers a hybrid work policy and various employee benefits including bonuses and discounts.

Benefits

Family Care Leave

Insurances

Wellbeing resources

Colleague Discount

Bonus scheme

Qualifications

• Proven track record of supporting senior leaders.
• Ability to navigate diverse challenges and complexities.
• Strong communication skills to craft agendas and presentations.
• Experience in planning large scale conferences.

Responsibilities

• Anticipate and execute administrative duties accurately.
• Provide support to the Head of LEGO Agency Singapore.
• Manage changing calendars and travel arrangements.
• Draft agendas, presentations, and meeting minutes.

Skills

Administrative support

Strong communication

Confidentiality

MS Office skills

Event planning

Job description

Job Description

Are you enjoy being an integrated part of a large passionate global organization, anticipating obstacles, and finding solutions in various levels of complexity this is a fantastic role to leverage your strengths.

No relocation assistance is offered for this position

Core Responsibilities

• Anticipate and execute administrative duties accurately and efficiently from planning, scheduling, facilitating and executing a number of various needs across a global organization.
• Provide dedicated support to the Head of LEGO Agency Singapore and Shanghai; support LEGO Agency APAC/ China LT on an as needed basis.
• Proactively manage ever changing calendar with constant awareness of schedules, conflicts, and travel for Head of Agency
• Prepare and draft agendas, presentations, and minutes for meetings.
• Book & manage all travel arrangements (majority international and some domestic) and Travel Expense Management following travel.
• Manage time-sensitive deadlines effectively.
• Responsible for maintaining absolute confidentiality.

The LEGO Agency APAC is responsible for creative partnering and content with the region. By partnering with the LEGO brand marketing teams to develop regional focused campaigns, design and branded content. LEGO Agency reports into a Global Agency based in Denmark and is one of 4 hubs (Shanghai, London, Billund, Enfield).

OLA is led by the Head of LEGO Agency who reports into a global team and requires a dynamic administrative partner to support a broad range of requests and needs.

Do you have what it takes?

• Seasoned administrative professional with a proven track record of supporting senior leaders across multiple geographies, and successfully navigating a diverse range of challenges and complexities.
• Dynamic and authentic personality that can mold to support various personalities and needs across the team, ensures team feels cared about.
• Must be an individual that can be extremely confidential and can be a trusted partner to Head o LEGO Agency.
• Ability to be flexible with schedule, to accommodate leaders when they are traveling in various timezones.
• Quick learner that will dive into a unfamiliar task and find the solution.
• Must have strong communication skills and confident to craft global team agenda, LT sessions, powerpoints, liaise with other sr. leaders PAs, can be clever and solution oriented to solve a diverse ranges of challenges
• Proven record in planning large scale conferences for 50+ people.
• Exceptional MS office skills.

Nice to have

• Experience supporting a marketing, brand or insights function a plus.

#LI-JY2

Applications are reviewed on an ongoing basis. However, please note we do amend or withdraw our jobs and reserve the right to do so at any time, including prior to any advertised closing date. So, if you're interested in this role we encourage you to apply as soon as possible.

What’s in it for you?

Here is what you can expect:

Family Care Leave - We offer enhanced paid leave options for those important times.

Insurances – All colleagues are covered by our life and disability insurance which provides protection and peace of mind.

Wellbeing - We want our people to feel well and thrive. We offer resources and benefits to nurture physical and mental wellbeing along with opportunities to build community and inspire creativity.

Colleague Discount – We know you'll love to build, so from day 1 you will qualify for our generous colleague discount.

Bonus - We do our best work to succeed together. When goals are reached and if eligible, you'll be rewarded through our bonus scheme.

Workplace - When you join the team you'll be assigned a primary workplace location i.e. one of our Offices, stores or factories. Our hybrid work policy means an average of 3 days per week in the office. The hiring team will discuss the policy and role eligibility with you during the recruitment process.

Children are our role models. Their curiosity, creativity and imagination inspire everything we do. We strive to create a diverse, dynamic and inclusive culture of play at the LEGO Group, where everyone feels safe, valued and they belong.

The LEGO Group is highly committed to equal employment opportunity and equal pay and seeks to encourage applicants from all backgrounds (eg. sex, gender identity or expression, race/ethnicity, national origin, sexual orientation, disability, age and religion) to apply for roles in our team.

The LEGO Group is fully committed to Children’s Rights and Child Wellbeing across the globe. Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer.

Thank you for sharing our global commitment to Children’s Rights.

Just imagine building your dream career.

Then make it real.

Join the LEGO® team today.