Administrator

Office Secretaries; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A maritime company in Singapore is seeking an experienced Administrator for a 6-month maternity cover contract. The role involves managing office administration, reception support, logistics, and facilities management. Ideal candidates should have at least 1 year of relevant experience, be proficient in Microsoft Office, and possess strong organizational and communication skills. This position offers a structured handover period to ensure a smooth transition and is perfect for those looking for a high-impact, fixed-term commitment.

Qualifications

• At least 1 year of relevant experience in office administration or facilities management.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills, excellent communication, and a customer-focused attitude.

Responsibilities

• Serve as the primary point of contact for general office support.
• Cover front desk duties during receptionist leave.
• Coordinate meetings, events, travel arrangements, and hotel reservations.
• Oversee office operations including pantry supplies and equipment.
• Handle data entry and processing of payments for utilities and rental.

Skills

Organizational skills

Communication

Customer-focused attitude

Attention to detail

Proactive mindset

Tools

Microsoft Office Suite

Job description

About the Role

We are seeking an experienced Administrator for a 6-month maternity cover contract with a maritime company located in the CBD. This role offers a structured handover period to ensure a smooth transition. You will play a crucial role in supporting day-to-day operations and ensuring the smooth running of the office environment during this fixed term.

Responsibilities

Office Administration: Serve as the primary point of contact for general office support and day-to-day administrative tasks.

Reception Support: Cover front desk duties (during receptionist leave), including managing phone calls, sorting mail, and coordinating couriers.

Logistics & Events: Coordinate meetings, events, travel arrangements, and hotel reservations. This includes sourcing and ordering catering for office events.

Facilities Management: Oversee office operations, including pantry supplies, stationery, and equipment. Coordinate with vendors for aircon, water dispenser, and coffee machine servicing, as well as general repairs.

Financial Admin: Handle data entry, document filing, and the processing of payments for utilities, office rental, cleaning services, and other ad-hoc invoices.

Team Collaboration: Assist colleagues to ensure efficient workflow and complete ad-hoc tasks as assigned.

What We’re Looking For

Experience: At least 1 year of relevant experience in office administration or facilities management, preferably in a fast-paced environment.

Tech Savvy: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Soft Skills: Strong organizational skills, excellent communication, and a customer-focused attitude.

Attributes

• High attention to detail, a proactive mindset, and the ability to adapt to changing priorities.
• Ability to handle sensitive information with a high level of confidentiality and discretion.

There will be a dedicated handover period to transition into this 6-month maternity cover role to ensure you hit the ground running. This is perfect for a seasoned Administrator who enjoys variety and looking for a high-impact, fixed term commitment!