Administrative Support Executive (Contractor role)

Dupont; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A global innovation leader in Singapore is seeking a proactive Administrative Support Executive to provide key administrative assistance to the APAC Head. Responsibilities encompass managing complex schedules, arranging travel, and preparing essential documents. The ideal candidate should have 3-5 years of administrative experience, excellent organizational skills, and familiarity with Microsoft Office and Salesforce. This role demands professionalism and discretion in a fast-paced environment, offering a prime position within a multinational company.

Qualifications

• 3-5 years of experience in administrative support, especially in multinational settings.
• Exceptional organizational and time management abilities.
• Proficient in written and verbal communication.

Responsibilities

• Manage complex calendars and schedule meetings across time zones.
• Organize comprehensive travel arrangements for the team.
• Prepare and edit correspondence, reports, and presentations.
• Handle timely expense reporting and reconciliation.
• Plan and coordinate various internal and external events.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Proficiency in Microsoft Office

Tools

Salesforce (SFDC)

Microsoft Office Suite

Collaboration tools

Job description

Overview

At DuPont, our purpose is to empower the world with essential innovations to thrive. We work on things that matter. Whether it’s providing clean water to more than a billion people on the planet, producing materials that are essential in everyday technology devices from smartphones to electric vehicles, or protecting workers around the world. Discover the many reasons the world’s most talented people are choosing to work at DuPont.

Position Summary

We are seeking a highly organized and proactive Administrative Support Executive to provide comprehensive administrative and operational support to the APAC Head and Country Lead. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast‑paced, dynamic environment.

Job Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Organize travel arrangements including flights, accommodation, visas, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle expense reporting and reconciliation in a timely manner.
• Plan and coordinate internal and external meetings, town halls, and regional leadership events.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Liaise with stakeholders across APAC to ensure smooth execution of events and meetings.
• Act as a point of contact between the APAC Lead and internal/external stakeholders.
• Maintain confidentiality and professionalism in all communications.
• Implementation of any new processes or system adoption for commercial team.
• Assist in tracking regional initiatives, compiling updates, and supporting project documentation.
• Have good understanding of Salesforce (SFDC).
• Support onboarding of new team members and coordination with HR and IT.
• Maintain organized filing systems and databases for easy retrieval of information.

Requirements

• Minimum 3-5 years of proven experience in executive or administrative support, preferably in a regional or multinational setting.
• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, SharePoint). Experience with Salesforce (SFDC) is a plus.
• Ability to work independently and handle confidential information with discretion.
• Comfortable working across cultures and time zones.

Preferred Attributes

• Proactive, resourceful, and solution‑oriented.
• Adaptable to changing priorities and able to manage multiple tasks efficiently.
• A team player with a positive attitude and strong interpersonal skills.

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