ADMINISTRATIVE SUPPORT ASSISTANT

DESHIN ENGINEERING & CONSTRUCTION PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction and engineering firm in Singapore is seeking a candidate to manage day-to-day enquiries and coordination between teams. The role involves organizing documents, booking travel, and scheduling meetings. Candidates should demonstrate strong organizational skills and experience in handling multiple tasks. Apply to join this dynamic environment.

Qualifications

• Experience in handling enquiries via phone/email/fax.
• Strong organizational skills for managing documents and meetings.

Responsibilities

• Handle day-to-day enquiries and support management and teams.
• Coordinate communication between production, construction, and management teams.
• Update company policies as necessary.
• Book flights and travel arrangements for staff.
• Prepare a master list for drawings and documents.
• Submit documents and manage transmittals.
• Maintain an organized filing system for documents.
• Manage electronic filing and archives for document storage.
• Schedule meetings with relevant teams.

Job description

1. Handle Day to day enquiries (phone/email/fax) and support Management, Production team & Construction Team.
2. Coordinate Between Production team, Construction Team and Office management team.
3. Update the company polices as needed.
4. Book flight tickets and make travel arrangement for workers and staffs.
5. Prepare master list for Drawings, Documents, incoming & outgoing correspondences.
6. Submission of documents, drawings, letter and creating transmittal.
7. Maintain proper organisation & production and Constriction of filing system, storage of documents and information.
8. Keep electronic filing and archive system for easy issuance, storage, retrieval and management & production of documents to internal and external parties.
9. Schedule meeting with production team & management team.

For interested applicants, please apply online or send your resume in WORD format to [e-mail] & [e-mail]; [e-mail]