ADMINISTRATIVE SUPPORT ASSISTANT

URBANRX COMPOUNDING PHARMACY PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading pharmacy firm in Singapore is seeking a Purchasing Coordinator to manage supplier relations and purchasing processes. The role requires liaising with suppliers, maintaining purchasing records, and ensuring efficient delivery of goods. Candidates should have an education in a related discipline and preferably 1-2 years of experience. Proficiency in Microsoft Office is essential, as well as strong organizational skills. This position offers a dynamic work environment where effective communication is key.

Qualifications

• 1-2 years of relevant working experience preferred.
• Strong ability to liaise with suppliers for various inquiries.

Responsibilities

• Liaise with suppliers for pricing, availability, delivery dates.
• Source quotations from suppliers and negotiate terms.
• Maintain updated records of purchases and deliveries.

Skills

Supplier negotiation

Microsoft Office proficiency

Documentation management

Education

Education in a related discipline

Job description

Roles and Responsibilities

• Liaise with suppliers for pricing, availability, delivery date & other inquiries
• Source & request quotations from suppliers and negotiate pricing, timelines and payment terms
• Ensure a good selection of supplies and sourcing, constantly evaluating supplier performance
• Review material plan and work with planner or project coodinator and suppliers to support site team
• Ensure purchasing procedures are ordered and delivered efficiently, oversee prompt issuance of purchase orders to suppliers
• Follow up daily processing of Purchase Orders to suppliers/vendors and ensure dlivery on time
• Documentation of supplier information, shipment to site matters, update the resource database and compiling Purchase Order, Delivery Order and Invoice
• Ensure that the purchasing process is effectively implemented and maintained
• Liaising with lab and sales teams to ensure goods are received on time
• Back date key in PO for Upkeep Equipment/ Machinery
• Maintain updated records of purchased products, delivery information and invoices
• Maintain and ensure proper filing of purchasing documents
• Handle all other purchasing and delivery administrative work
• Handling repacking and checking of goods received
• Warehousing maintenance of goods received
• Other ad-hoc activities as assigned

Requirements

• Education in a related discipline
• 1-2 years of relevant working experience is preferred
• Proficient in Microsoft Office