ADMINISTRATIVE SUPPORT ASSISTANT

KUN LUN GLOBAL PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading financial services firm in Singapore is seeking a candidate for finance and HR responsibilities. The role includes processing invoices, assisting with recruitment, and maintaining employee records. Ideal candidates should have a diploma in Finance or Accountancy, experience in a related role, and proficiency in Microsoft Office. Strong organizational and communication skills are essential. Competitive compensation and benefits package offered.

Qualifications

• Typically requires a diploma or higher in a relevant field like Finance, Accountancy.
• Previous experience in a related administrative or finance role is often required.
• Proficiency in Microsoft Office (Word and Excel) is essential.

Responsibilities

• Processing invoices, payments, and reconciling accounts payable.
• Assisting with recruitment and scheduling interviews.
• Maintaining and updating employee records in the HR Information System (HRIS).
• Serving as the first point of contact for HR and finance-related inquiries.
• Coordinating employee onboarding and offboarding processes.

Skills

Strong organizational skills

Time management skills

Good communication skills

Interpersonal skills

Attention to detail

Proactive attitude

Education

Diploma or higher in Finance or Accountancy

Tools

Microsoft Office (Word and Excel)

Job description

Finance responsibilities

• Processing invoices, payments, and reconciling accounts payable
• Maintaining accurate vendor records
• Assisting with bookkeeping and general ledger reconciliation
• Preparing and processing payroll and pension data

HR responsibilities

• Assisting with recruitment, including posting job descriptions and scheduling interviews
• Coordinating employee onboarding and offboarding processes
• Maintaining and updating employee records in the HR Information System (HRIS)
• Drafting employment contracts and other HR-related correspondence
• Administering employee benefits and guiding employees through enrollment
• Coordinating company events

General and administrative duties

• Serving as the first point of contact for HR and finance-related inquiries
• Maintaining administrative systems and procedures for both department
• Ensuring all staff records are well-maintained and up-to-date
• Performing other administrative duties as needed

Required skills and qualifications

• Education: Typically requires a diploma or higher in a relevant field like Finance, Accountancy
• Experience: Previous experience in a related administrative or finance role is often required.
• Technical skills: Proficiency in Microsoft Office (Word and Excel) is essential.
• Soft skills: Strong organizational and time management skills
  Good communication and interpersonal skills
  Attention to detail and a proactive attitude