Administrative Executive

SINGAPORE WEFIC OCEAN TECHNOLOGIES PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A technology company in Singapore is searching for an Administrative Executive to provide essential support across departments. Key responsibilities include managing office supplies, handling travel arrangements, processing expense claims, and performing various administrative duties. The ideal candidate should hold a Diploma in Business Administration and possess strong skills in Microsoft Office, along with good interpersonal capabilities. This role requires attention to detail and the ability to prioritize tasks effectively.

Qualifications

• One to two years of relevant work experience in travel arrangement.
• A team player with ability to work with all levels of staff.
• Good prioritization skills.

Responsibilities

• Provide administrative and operational support to various departments.
• Manage office and pantry supplies, including inventory monitoring.
• Handle incoming calls and attend to visitors professionally.
• Perform documentation, filing, and data updating tasks.
• Process CEO expense claims and prepare monthly reports.
• Coordinate travel arrangements for staff including bookings.

Skills

Proficient in Microsoft Office applications

Good interpersonal and communication skills

Meticulous and attention to details

Good time management

Education

Diploma in Business Administration

Job description

Administrative Executive

Role and Responsibilities

• Provide administrative and operational support to Administrative, IT, and Service departments.
• Manage office and pantry supplies, including inventory monitoring and replenishment, purchase requisition, support procurement related processes as required, etc.
• Handle incoming telephone calls and professionally attend to visitors.
• Perform general administrative duties such as documentation, filing, data updating, and maintaining the monthly phone list.
• Process CEO expense claims and prepare monthly reports, ensuring accuracy and timely submission.
• Coordinate travel arrangements for staff, including flight bookings, hotel accommodations, and visa applications.
• Other ad-hoc duties when required

Requirements

• Diploma in Business Administration.
• One to two years of relevant work experience in travel arrangement.
• Proficient in Microsoft Office applications
• Good interpersonal and communication skills
• A team player with ability to work with all levels of staff
• Meticulous and attention to details
• Good time management and ability to prioritize tasks.