Administrative Executive

People's Association; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An organization for community engagement in Singapore is seeking an Administrative Support Officer. This role involves managing financial processes and providing essential logistics support for events like the Chingay Parade. Candidates should have at least one year of experience in clerical or general administration and be familiar with procurement and invoicing processes. Proficiency in English and good communication skills are essential, along with a resourceful and meticulous approach. Willingness to work irregular hours is required.

Qualifications

• At least 1 year experience in clerical or general administration.
• Exposure to financial processes like procurement and invoicing.
• Familiarity with government procurement systems is advantageous.

Responsibilities

• Support the Division's operations with financial processes.
• Manage e-filing operations and maintain records in data management systems.
• Provide logistics and administrative support during events.

Skills

Clerical/general administration

Finance processes (procurement, invoicing)

Communication skills

Resourcefulness

Proficient in English

Job description

What the role is:

He/She will support the Division's operations by managing financial processes including procurement and invoicing, alongside administrative tasks, e-filing, and managing data, whilst providing essential logistics coordination for events such as the Chingay Parade.

What you will be working on:

• Provide overall administrative support to the Division.
• Provide finance support by raising purchase orders, calling of quotations and tenders, processing invoices and other financial matters.
• Support and assist in the e-filing operations for the division.
• Update and maintain records in PA data management system (e.g. OnePA and Volunteer Management System, GevMe)
• Assist to book and set-up meeting rooms
• Manage hotline for telephone enquiries from Public for major events such as the Chingay Parade
• Maintain office equipment and ensure adequate supply of office materials
• Provides logistics and administrative support during the Chingay Parade rehearsals and event days
• Support the division in the logistics and coordination of shows and events outside office hours
• Any other duties assigned.

What we are looking for:

Knowledge & Skills

At least 1 year experience in clerical/general administration work including exposure to financial processes (procurement, invoicing). Familiarity with government procurement systems would be advantageous.

Others

• Meticulous and highly motivated
• Resourceful and proactive
• Proficient (written and spoken) in English
• Possess good communication and interpersonal skills
• Able to work well under pressure and tight timelines
• Willing to work long and irregular hours and on weekends

About People's Association

The People’s Association was set up in 1960, in a time of racial and communal strife, to foster racial harmony and social cohesion. Today, we continue to be driven by the same purpose - to build an inclusive, united and resilient Singapore. We create spaces and opportunities for people of different backgrounds to participate and volunteer in their community. Through community participation, we connect people and deepen relationships to build communities of mutual care and trust.