Administrative Executive

TTBH PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A reputable company in Singapore is looking for an individual to handle various operational tasks including issuing invoices, managing procurement activities, and providing administrative support. Candidates should have a diploma in Business Management or equivalent, with strong organizational skills and proficiency in Microsoft Office. This role also requires excellent communication abilities and the initiative to work independently. The ideal candidate will also support marketing coordination by updating website content and managing product promotional materials.

Qualifications

• Diploma level education or equivalent is required.
• Strong organizational and multitasking skills are essential.
• Proficiency in Microsoft Office suite is necessary.

Responsibilities

• Issue invoices, delivery orders, and purchase orders.
• Manage procurement activities and respond to customer enquiries.
• Handle staff claims and manage petty cash claims.
• Coordinate manager's travel plans and maintain stock inventory control.
• Update and maintain content on the company website.

Skills

Ability to work independently

Initiative

Strong organizational and multitasking skills

Excellent communication

Interpersonal abilities

Education

Diploma in Business Management or equivalent

Tools

Microsoft Office

AutoCount

Job description

Soft Skills

• Ability to work independently and take initiative

Operations

• Issue invoices, delivery orders (DOs), and purchase orders (POs)
• Use and maintain proficiency in AutoCount
• Manage procurement activities
• Respond to customer enquiries and handle complaints
• Responsible for stock inventory control and data entry

Administrative Support

• Handling staff claims
• Managing petty cash claims
• Coordinating manager’s travel plans

Sales Support

• Acquire product knowledge
• Travel occasionally to support exhibitions or client events

Product Coordination

• Coordinate and assist with product demo video production
• Liaise with the creative agency for related deliverables

Marketing Coordination

• Update and maintain content on the company website
• Coordinate design and production of marketing materials, including exhibition posters and promotional flyers

Minimum Requirements

• Diploma in Business Management or equivalent
• Strong organizational and multitasking skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Excellent communication and interpersonal abilities