Administrative Executive

Macdermid Performance Solutions; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An international performance solutions company located in Singapore is seeking an administrative professional to handle various tasks, including managing office supplies, coordinating travel arrangements, and supporting events. The ideal candidate will have strong organizational skills, communication abilities, and a background in office administration. Responsibilities also include liaising with vendors for contracts and monitoring equipment functionality. This position offers an engaging environment in a dynamic company.

Qualifications

• Strong communication skills to interact with various stakeholders.
• Ability to coordinate events and manage logistics effectively.
• Experience in office administration or related fields.

Responsibilities

• Attend to all incoming calls and visitors to the office.
• Coordinate maintenance for office equipment.
• Monitor and replenish office supplies and groceries.
• Liaise with vendors for contract renewals and services.

Job description

• To attend to all incoming calls and visitors to the office

• Support in lunch orders and/or event functions

• To coordinate with relevant stakeholders that office equipments are functioning properly, including work ing with IT on printers, etc

• To liaise with maintenance/facility re breakdown of air-conditioners

• To monitor and replenish all printing / stationery supplies or groceries for the entire office

• To source and request for quotations on all capital acquisitions and miscellaneous supplies and verification of these invoices thereafter.

• Opening of all incoming mails (except those marked “Private and Confidenital” and personal letters) and distribute to respective departments

• To arrange both local and overseas courier services

• Coordinate overseas travel arrangements; booking of flights and hotel accommodation

• Making local hotel reservations for incoming guest

• Support with events, i.e. Town Hall, Office Celebrations, etc

• Liaise with vendors for on contract renewal. Facilitate negotiations and review any needed changes with stake holders prior to renewal. E.g Cleaning, hygiene, water supply, security and transport vendors.

• Contact respective vendors for carpet cleaning, grass cutting, window cleaning periodically.

• Support and coordinate request for name card printing.

• Communicate with sales and technical persons in different countries

• Follow up with reports from sales and technical

• Maintain the reports data base

• Meeting arrangement with sales and technical

• Monitoring sales and technical persons movement

• Follow up document sign from various departments

• Any other administrative duties assigned as and when required