Administrative Executive

Metropolis Security Systems Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company specializing in security systems is seeking an administrative assistant to manage office operations, coordinate schedules, and support HR and Sales tasks. The ideal candidate will have excellent communication skills, attention to detail, and a professional demeanor, with a minimum of 1-2 years of relevant experience.

Qualifications

• Proven experience in an administrative or executive assistant role.
• Minimum 1-2 years relevant working experience.
• Ability to work independently and as part of a team.

Responsibilities

• Manage and organize office operations and procedures.
• Coordinate and schedule meetings and travel arrangements.
• Support HR and Sales departments with administrative tasks.

Skills

Attention to detail

Problem-solving skills

Communication

Interpersonal skills

Job description

Job Responsibilities:

• Manage and organize office operations and procedures (e.g., filing systems, correspondence, scheduling).

• Coordinate and schedule meetings, appointments, and travel arrangements.

• Prepare reports, presentations, and other documentation as needed.

• Maintain and update company records, databases, and filing systems.

• Handle internal and external communications, including email and phone inquiries.

• Support HR and Sales departments with administrative tasks.

• Liaise with vendors, service providers, and office staff to ensure smooth office operations.

• Assist in the onboarding process of new employees.

• Maintain office supplies inventory and place orders as necessary.

• Ensure adherence to company policies and confidentiality of sensitive information.

• Any others ad-hoc duties assigned.

Skills and Experience:

• Proven experience in an administrative or executive assistant role.

• Excellent verbal and written communication skills.

• Attention to detail and problem-solving skills.

• Ability to work independently and as part of a team.

• Minimum 1-2 years relevant working experience.

• Ability to prioritize tasks and meet deadlines.

• Professional demeanour and strong interpersonal skills.

• Experience with calendar management and event coordination.