Administrative Executive

Private Advertiser; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An organization in Singapore is seeking a proactive Administrative Executive to support daily operations, focusing on administrative duties and operational invoice processing. The ideal candidate is organized, detail-oriented, and comfortable in a small, fast-paced team. Responsibilities include general administrative work, invoice processing, and maintaining records. Candidates should possess a diploma in Business Administration, have 1–2 years of relevant experience, and be proficient in Microsoft Office. Fluency in Mandarin or Cantonese is required for coordination with stakeholders.

Qualifications

• 1–2 years of experience in admin or operations support roles.
• Ability to communicate in Mandarin/Cantonese is required.

Responsibilities

• Handle general administrative work such as filing and office coordination.
• Process and verify operational invoices and liaise with vendors.
• Maintain records and support basic financial follow-ups.
• Assist with office logistics and other ad-hoc operational tasks.

Skills

Organizational skills

Communication skills

Follow-up skills

Proficiency in Microsoft Office

Follow-up skills

Education

Diploma in Business Administration or equivalent

Job description

We are looking for a proactive Administrative Executive to support our daily operations, with a key focus on administrative duties and operational invoice processing. This role is suited for someone who is organized, detail-oriented, and comfortable working in a small, fast-moving team.

Key Responsibilities

• Handle general administrative work such as filing, document management, and office coordination.
• Process, verify, and track operational invoices and liaise with vendors.
• Maintain accurate records and support basic financial follow-ups.
• Assist with office logistics, simple HR admin, and other ad-hoc operational tasks.

Requirements

• Diploma in Business Administration or equivalent preferred.
• 1–2 years of experience in admin or operations support roles.
• Proficient in Microsoft Office and general administrative tools.
• Strong organisation, communication, and follow-up skills.
• Ability to communicate in Mandarin/Cantonese is required as the role involves frequent coordination with Mandarin/Cantonese-speaking stakeholders, vendors, and partners.
• Able to work independently with a positive, can-do attitude.

Application Questions

• Which of the following statements best describes your right to work in Singapore?
• How much notice are you required to give your current employer?
• Which of the following languages are you fluent in?

Location: Orchard, Central Region, SG