Administrative Coordinator

Hong Tong Engineering Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local engineering firm in Singapore is looking for an administrative support team member to manage office operations and coordinate engineering projects. The role requires 1-2 years of experience, proficiency in MS Office, and strong organizational skills. This position offers hands-on exposure in a collaborative environment with a focus on compliance and communication. Candidates should enjoy responsibility, variety, and the opportunity for growth.

Qualifications

• 1-2 years of experience in an administrative role, preferably in an engineering or construction setting.
• Proficient in MS Office (Excel, Word, Outlook).
• Strong organizational and multitasking skills with attention to detail and high level of accuracy.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Manage daily office operations, including answering phones and handling correspondence.
• Maintain accurate records, files, and databases related to engineering projects.
• Coordinate with suppliers and vendors for ordering tools, components, supplies, and materials.
• Support engineer with document control and reporting.
• Ensure compliance with company policies, workplace health and safety regulations, and quality control standards.
• Communicate with clients and suppliers regarding orders, deliveries, and documentation.

Skills

Administrative support

MS Office proficiency

Organizational skills

Multitasking

Attention to detail

Job description

Be a vital part of Hong Tong Engineering Pte Ltd’s operations team, supporting engineering projects through effective coordination, documentation, and communication. This role offers hands‑on exposure, diverse responsibilities, and the chance to grow in a stable, supportive engineering environment where your work makes a real impact. Ideal for someone who enjoys responsibility, variety, and a supportive SME environment that values initiative, reliability, and growth.

Job Description

• Manage daily office operations, including answering phones, and handling correspondence.
• Maintain accurate records, files, and databases related to engineering projects.
• Coordinate with suppliers and vendors for ordering tools, components, supplies and materials.
• Support engineer with document control and reporting.
• Ensure compliance with company policies, workplace health and safety regulations and quality control standards.
• Communicate with clients and suppliers regarding orders, deliveries and documentation.

Requirements

• 1-2 years of experience in an administrative role, preferably in an engineering or construction setting. On‑job training will be provided.
• Proficient in MS Office (Excel, Word, Outlook).
• Strong organizational and multitasking skills with attention to detail and high level of accuracy.
• Ability to work independently in a fast‑paced environment.

Other information

• Location: Senoko Drive, Woodlands (North area)
• Working Hours: Monday - Thursday (8.30am - 6.30pm), Friday (8.30am - 5.30pm)
• Salary will commensurate with experiences and suitability

Resumes please INCLUDE

• Personal particulars
• Educations background
• Previous jobs and reasons for leaving
• Current and expected salary
• Date of availability / Notice period

We regret that only shortlisted applicants will be notified.