Administrative Coordinator

DRACO VENTURE PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading company in Singapore is seeking an Administrative Coordinator to support daily office operations and ensure smooth workflow across departments. The role involves managing schedules, maintaining filing systems, and acting as a liaison between departments and external partners. Successful candidates will have excellent organizational skills, proficiency in Microsoft Office, and the ability to multitask effectively. No experience is necessary if the candidate has the right attitude. This position offers a collaborative and productive work environment.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities effectively.
• No experience will be considered with the right attitude.

Responsibilities

• Manage daily office operations and administrative processes.
• Coordinate schedules, appointments, and follow up.
• Organize and maintain filing systems (digital and physical).
• Handle incoming calls, emails, and correspondence.
• Act as liaison between departments, vendors, and external partners.
• Prepare reports, agreements, and documents.
• Maintain records, databases, and confidential files.
• Assist with data entry and compliance documentation.
• Assist management with special projects.
• Monitor deadlines and ensure timely completion of tasks.
• Help improve administrative processes and workflows.

Skills

Excellent organizational and time-management skills

Basic written and verbal communication skills

Proficiency in Microsoft Office (Word, Excel, Outlook)

Strong problem-solving skills

Ability to multitask and prioritize effectively

Job description

Position Overview

The Administrative Coordinator is responsible for supporting daily office operations, coordinating administrative functions, and ensuring smooth workflow across departments. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities efficiently. The Administrative Coordinator serves as a central point of communication and helps maintain an organized, productive, and professional work environment.

Key Responsibilities

• Manage daily office operations and administrative processes
• Coordinate schedules, appointments and follow up
• Organize and maintain filing systems (digital and physical)
• Handle incoming calls, emails, and correspondence
• Act as liaison between departments, vendors, and external partners
• Prepare reports, Agreement (SOP Template) and documents
• Maintain records, databases, and confidential files
• Assist with data entry, tracking, and compliance documentation
• Assist management with special projects
• Monitor deadlines and ensure timely completion of tasks
• Help improve administrative processes and workflows
• No experience will also be considered if process with the right attitude

Skills & Competencies

• Excellent organizational and time-management skills
• Basic written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong problem-solving skills
• Ability to multitask and prioritize effectively

Contact Personnel:
Mr. Ran 83636480
10am to 2pm