Administrative Assistant (Part-Time)

YSY FOOD SERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A grocery provider in Singapore is looking for an enthusiastic Administrative Assistant to ensure smooth operations at their warehouse. The role involves processing customer orders, preparing invoices, and assisting with the organization of incoming goods. The ideal candidate should be proficient in Microsoft Office and possess strong organizational skills. This is a full-time position with working hours from Monday to Friday, 8.00am to 2.00pm.

Qualifications

• Ability to work independently and follow up on tasks.
• Prior experience in an administrative role is preferred but not necessary.

Responsibilities

• Process and consolidate customers’ orders within a tight timeline.
• Follow up with customers on their orders.
• Prepare and send sales invoices to customers.
• Assist in uploading supplier invoices to Hubdoc.
• Sort and file invoices in an organized manner.
• Work closely with the store team on customer orders.
• Receive and check incoming goods against supplier invoices.

Skills

Proficient in Microsoft Office Suite

Meticulous and well-organized

Multitasking

Education

Minimum GCE N/O-Levels or equivalent

Job description

Our organization is expanding and is seeking an enthusiastic Administrative Assistant to be based at our warehouse located at Boon Lay area. We are a one-stop grocery provider for childcare centres and student care centres in Singapore. The incumbent will play a vital role in ensuring smooth administrative operation of our organization.

Key Responsibilities

• Process and consolidate customers’ orders within a tight timeline
• Follow up with customers on their orders
• Prepare and send sales invoices to customers
• Assist in uploading supplier invoices to Hubdoc for external vendor processing
• Sorting and filing of invoices in an organized manner
• Work closely with the store team on customer orders
• Receive and check incoming goods against supplier invoices to ensure accurate delivery, and goods are received are in good condition

Job Requirement

• Minimum GCE N/ O-Levels or equivalent
• Proficient in Microsoft office suite (Word, Excel, Powerpoint)
• Meticulous, well- organized and able to multitask
• Able to work independently and follow up on tasks
• Prior experience in administrative role is preferred but is not a must

Working Hours

• Monday to Friday: 8.00am to 2.00pm