Administrative Assistant, Kindergarten Care

YMCA of Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A community service organization in Singapore is seeking an individual to assist in various administrative and financial tasks. Responsibilities include fee collection, preparation of financial reports, managing enrolments, and maintaining accurate records. The ideal candidate should assist in supervising children's activities and ensure organizational compliance with guidelines. If you're organized and enjoy working with children, this role offers a chance to make a difference in the community.

Responsibilities

• Assist the Supervisor to collect fees from parents and other payments when necessary.
• Assist to prepare receipts for payments.
• Ensure that parents make payments promptly.
• Preparation of Financial Report.
• Update GIRO Deduction List.
• Assist to complete and submit GIRO forms to HQ.

Job description

Responsibilities

KCARE FEES AND OTHER PAYMENTS

• Assist the Supervisor to collect fees from parents and other payments when necessary.
• Assist to prepare receipts for payments.
• Ensure that parents make payments promptly.
• Preparation of Financial Report
• Update GIRO Deduction List
• Assist to complete and submit GIRO forms to HQ.
• Reimburse staff for Petty Cash expenditure.

ENROLMENTS

• Handle parents’ enquiries/record enquiries
• Assist the Supervisor to call parents for registration/enrolment.
• Assist and ensure that parents complete all fields in the necessary forms and submit essential documents to the relevant Government Authority.
• Ensure additional subsidy forms are submitted by parents punctually and counter checks forms.

FILING & GENERAL ADMINISTRATION

• Maintain accurate records for child enrolment/withdrawal and subsidy claims/other administrative records.
• Ensure that all documents/records are prepared and filed according to guidelines set in order to meet ISO standards.
• Prepare and submit Petty Cash/ Cheque Payment Vouchers
• Prepare Purchase Orders and order for food and other items.
• Assist Programme Staff in the photocopying of worksheets and other materials when required.
• Conduct monthly stock check on items such as stationery, toiletries.
• Maintain a well‑organized and clean office.
• Answer phone calls and practise good telephone etiquette.
• Undertake any other duties as assigned by the Supervisor.

SUPPORT STAFF & OTHER MATTERS

• Assist Programme Staff in the daily supervision of children’s safety and carrying out of the KCare Centre’s programme; especially for outdoor play and free play.
• Help Programme Staff during field trips and ad-hoc activities.
• Any other duties or projects to be assigned by the immediate superior.