Administrative Assistant ( Full - Time)

HYPE MEDIA PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic media organization in Singapore is seeking a motivated Full-Time Administrative Assistant to support daily operations. Responsibilities include managing payroll, preparing permits, and handling invoices. While no prior experience is necessary, candidates must demonstrate attention to detail and a proficiency in English and Mandarin. This is an office-based role with a fixed schedule from Monday to Friday.

Qualifications

• Strong willingness to learn and adapt to new tasks.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage payroll processing and ensure timely submissions.
• Prepare and submit government and safety permit applications.
• Handle petty cash transactions and maintain accurate records.
• Support onboarding and offboarding processes for staff.
• Prepare and issue invoices, Delivery Orders (DO), and Purchase Orders (PO).
• Maintain confidentiality and ensure accuracy in all administrative tasks.

Skills

Attention to detail

Basic computer literacy

Proficiency in Microsoft Excel

Proficient in English and Mandarin

Job description

Hype Media Pte. Ltd. is seeking a motivated and detail-oriented Full-Time Administrative Assistant to support our daily operations. This role includes managing employee payroll, submitting government and safety permits, handling petty cash, facilitating staff onboarding and offboarding, preparing invoices, and coordinating the issuance of Delivery Orders (DO) and Purchase Orders (PO).

While prior administrative experience is preferred, it is not required as comprehensive on-the-job training will be provided.

Key Responsibilities

• Manage payroll processing and ensure timely submissions.
• Prepare and submit government and safety permit applications.
• Handle petty cash transactions and maintain accurate records.
• Support onboarding and offboarding processes for staff.
• Prepare and issue invoices, Delivery Orders (DO), and Purchase Orders (PO).
• Maintain confidentiality and ensure accuracy in all administrative tasks.

Requirements

• No prior administrative experience necessary; training will be provided.
• Basic computer literacy and a strong willingness to learn.
• Excellent attention to detail and accuracy in financial record-keeping.
• Ability to manage confidential information with discretion.
• Proficiency in Microsoft Excel.
• Proficient in English and Mandarin (both written and spoken).
• Open to Singaporean citizens only.

Work Schedule

• Days: Monday to Friday (fixed, office-based WFO)
• Hours: 10 AM – 5 PM

Shortlisted candidates will be contacted via message to arrange an interview. We kindly request that applicants do not contact us directly. Only shortlisted candidates will be notified.