Administrative Assistant for Music & Dance Studio

MADDSPACE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading performing arts studio in Singapore is seeking a Studio Administrator to support daily operations and provide clerical assistance. The role requires someone who is organized, self-motivated, and can multitask efficiently. Responsibilities include reception duties, managing office supplies, and providing HR and accounting support. Ideal candidates should have 2-3 years of relevant experience within an educational setting. Competitive benefits and a dynamic work environment await you.

Qualifications

• Self-motivated, with a positive can-do attitude.
• Independent and organized, must work well in a team.
• At least 2 to 3 years of relevant experience in an educational center is a plus.

Responsibilities

• Provide support for daily administrative tasks.
• Perform clerical duties including document sorting and data entry.
• Handle reception duties and manage office supplies.

Skills

Organizational skills

Multi-tasking

Proficiency in MS Office (Excel, Word, PowerPoint)

Customer service skills

Job description

MADDspace is one of Singapore's Top Performing Arts Studio providing Music & Dance classes for Kids and Youth. We are looking for a responsible Studio Administrator to assist in the studio's day-to-day operations.

Your primary jobscope will be to provide clerical support to our managers and employees and coordinate all daily administrative activities. As an administrative assistant, you should be highly organized and able to multitask with ease.

Responsibilities

• Coordinate and assist in the day-to-day general administration and operational matters
• Perform administrative and clerical duties such as sorting documents, filing, data entry, binding, scanning and handling courier services etc
• Receptionist duties
• Attend to all guests in a prompt, friendly and professional manner
• Handle all telephone calls and messages in a timely and professional manner
• Manage the inventories of office supplies and operations supplies
• Oversee office housekeeping and maintain a clean office environment
• Provide simple HR and accounting support
• Ensure all accounting documents and records are properly filed and well-maintained.
• Maintain client database, opening and closing of files
• Assist with other ad-hoc duties as required from time to time.
• Any other ad-hoc administrative duties assigned by the company

Requirements

• Self-motivated, pro-active, positive can-do attitude, independent, organized, and a good team player
• Able to multi-task, prioritise and work independently in a fast-paced environment
• Proficiency in MS Office Applications (Excel, Words & PowerPoint)
• Relevant working experience of at least 2 to 3 years in a educational centre is an advantage